Why Use Xenia?
Xenia is a comprehensive software platform designed to help businesses manage their facilities and front-line teams. For hotel owners looking to streamline their housekeeping operations, Xenia provides a range of tools that simplify the process of managing checklists, tasks, and work orders.
Some key features of Xenia and how they can be leveraged for hotel housekeeping checklists include:
- Form Template Library and Builder: This tool offers a ready-to-use library of checklists and forms that can be customized to meet the specific needs of a hotel. The forms can be used to conduct inspections, record log entries, and create checklists. The form builder is easy to use and allows the hotel to build their own checklists from scratch, if necessary. Additionally, photos and notes can be attached to each step of the list, which makes it easy to document and review the checklist completion.
- Task and Work Order Management: Xenia's task and work order management tool makes it quick and simple to assign tasks to housekeeping staff, including the location, category, and priority of each task. Tasks can be created in minutes, with the ability to attach templates and detailed information such as the category, location, and priority. All task data is saved for review and reporting, including the time to completion and the checklist score, which is a record of the pass/fail or completed checklist steps from attached Tool Box assets.
- Task and Work Order Scheduling: This tool makes it easy to schedule recurring tasks, work orders, PMs, and more. The housekeeping staff can be assigned to tasks, and the tasks can be attached to templates and details such as category, location, and priority. The housekeeping team can also be required to provide images as evidence of their work, and the progress of the tasks can be tracked in real-time.
- Messaging and Chats: The internal employee messaging and company-wide chats in Xenia make it easy for housekeeping staff to communicate with one another, whether it's to ask for help within tasks or to send company-wide updates. The employee directory also makes it simple to find and reach out to the right person when needed.
- Reports and Analytics: The record archive in Xenia provides the hotel with a wealth of information to help them make informed decisions about the productivity of their housekeeping staff. They can easily organize and export reports based on details such as priority, location, category, status, and more. There are three types of reports available in Xenia: task board reports, checklist response logs, and individual checklist reports. The task board reports are good for seeing work in aggregate, such as work completed in a specific time window, work completed by an individual or team, work by status or category, and work by location or asset. The checklist response logs are good for analyzing log data and survey responses, while the individual checklist reports are good for identifying shortcuts and proof of work, and for seeing the efficiency of individual tasks.
To get started with Xenia today, the reader can take advantage of the free 30-day trial. By trying Xenia, the reader can experience firsthand how it can help them streamline their housekeeping operations and improve the efficiency of their housekeeping team.