Maintenance Management

Streamline Maintenance Operations with Unmatched Efficiency

Centralize work orders, preventive maintenance calendars, inspections, SOPs, and more in one easy to use software.

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Paper-Free Maintenance is Here

Work Order Management

Team & Individual Assignment
Attach asset, location, category & priority
Create work order from image
Live progress tracking & reports

Maintenance Template Builder

Create inspections, logs, SOPs and checklists
Public URL & QR code forms
Pre-built template library
PDF & Excel reports

Preventive Maintenance

Schedule recurring work orders
View monthly, weekly & agenda calendars
Mobile notifications
Detailed asset work history

Smart Inspections

Inspection Templates with If/Then Logic in Steps
Trigger Follow-up questions
Trigger Notifications and Corrective Actions

Asset Work History

View every task or work order
View asset work schedules
Store images of asset
Track cost of maintenance

Requests and Approvals

Work request only permissions
Approve and assign requests
Communicate with requester
Track cost of request

Analytics & Reports

Easy Group, Filter & Sort
Export to PDF or Excel
Work Analytics Dashboard
Employee Performance Reports

Work Order Management

Boost Work Order Resolution Efficiency by over 50%

Accelerate procedures and effortlessly track work orders

Instantly view available personnel for efficient task allocation

Create, assign, and manage work orders right from your mobile

Monitor resolution times and continuously enhance performance

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Maintenance Template Builder

Build Inspections, Logs, SOPs and Checklists in Minutes

Design detailed templates with unlimited steps and diverse response types

Monitor each submission in real time with checklist scores, images, and notes

Add image and note attachments to each step for better instruction clarity

Export detailed reports and share with property owners, promoting transparency

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Preventive Maintenance Calendar

Centralize Preventive Maintenance into One Digital Calendar

Plan and schedule maintenance tasks with precision across categories, assets, and locations

Visualize your maintenance schedule with easy-to-navigate daily, weekly, and monthly views

Monitor work status in real-time, filtering out completed tasks to focus on what's ahead

Stay proactive and connected to your maintenance schedule with mobile access

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Smart Inspections

Elevate Inspections with Automation Workflows

Build if/then logic into inspection steps

Automate corrective task creation from failed steps

Trigger follow-up questions, images and notifications

Deploy with public URLs, QR codes or task assignment

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Asset Work History

Maintain Detailed Records for Optimal Asset Health

Access comprehensive asset work history complete with all associated work

Monitor asset health over time, identifying patterns and predicting future needs

Export reports in PDF and Excel formats for analysis and sharing

Stay updated with automated emails & push notifications

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Requests and Approvals

Approve and Assign Work Requests in Seconds

Manage maintenance work order requests, tenant repairs, IT tickets and more.

Notify requester of approval status, work order progress, and relevant communications

Get notified of inbound requests, approve and assign work orders in minutes

Track and measure costs and resources associated with each request

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Team Chats

Ditch Radio and Email for Integrated Chats

Instantly message any team member for quick chats

Send company-wide announcements, ensuring team alignment

Form groups, share updates, and foster collaboration

Mention users in tasks for efficient teamwork

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Analytics Reports

Assign, Monitor, and Wrap Up Tasks Anywhere, Anytime

Leverage detailed analytics for work and staff performance

Export to PDF and Excel for flexible data management

Use advanced filters to quickly generate custom reports

Monitor asset health and access historical work logs

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With Ready-to-Use Templates

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Education

Checklist

Xenia Workflow

Experience the Benefits of Digital Workflows

Eliminate Unnecessary Steps

Xenia consolidates all the necessary information into a single, easy-to-use platform. No more searching through stacks of paper or waiting for radio responses; everything you need is at your fingertips.

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Say Goodbye to Errors

Eliminate the potential for human error associated with outdated systems. Xenia's digital workflows ensure accurate data entry, tracking, and reporting, reducing costly mistakes and ensuring precision across your operations.

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Enhance Communication and Transparency

Your business moves as one in the required direction.
Xenia offers real-time notifications and updates, ensuring all team members are synced and aware of the task status, promoting effective collaboration.

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Safeguard Your Information

Old software and physical documents pose significant security risks. Xenia ensures your data is protected with robust digital security measures, providing peace of mind while preserving your vital business information.

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Grow with Ease

Unlike traditional systems, Xenia's digital workflows can adapt and scale according to your business needs. As your operations expand, Xenia seamlessly accommodates more data, tasks, and users without compromising on performance.

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Save a Tree, Go Paperless

Transitioning to a digital workflow isn't just good for efficiency—it's good for the environment too. By reducing your reliance on paper, you're taking a positive step towards eco-friendly business practices.

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