SENIOR LIVING FACILITY OPERATIONS SOFTWARE

Modern senior living facilities deserve modern operations software.

Give residents the experience and facilities they deserve by optimizing maintenance and operations with one app to standardize procedures, maintain facilities and empower teams.
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Powered by AI. Trusted by the world’s best operators.
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Work Order Management

Don’t keep your residents waiting on requests.

View availability and assign tasks to teams or individuals
Monitor task progression in real-time across devices
Attach inspections, SOPs, logs, and checklists to standardize work
Generate insightful reports to evaluate team efficiency and tenant satisfaction
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Preventive Maintenance

Empower housekeeping—foster cleaner, safer facilities.

Set recurring work orders, meetings, inspections or PPM tasks
Assign housekeepers resident rooms and public spaces
Enrich tasks with templates, images, associated assets and locations
Monitor progress in real-time on any device, staying on top of all operations
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Operations Templates

Better facility maintenance, better resident experiences.

Design detailed templates with unlimited steps and diverse response types
Monitor each submission in real time with checklist scores, images, and notes
Add image and note attachments to each step for better instruction clarity
Export detailed reports and share with property owners, promoting transparency
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Try Xenia Out For Free and Streamline Operations

Ready to manage work more efficiently? No Credit Card Required
4.9/5 stars based on reviews from
Procedure Template Library

Increase quality control, improve resident care.

Access a free public library with 100s of templates
Save to library to customize, attach images and notes
Assign to teams with live progress tracking and checklist scoring
View every entry in full detail, export reports to PDF & Excel
Get Started for Free
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Mobile Inspections

Complete Mobile Property Inspections with Ease

Conduct  logic powered inspections from any device
Regularly inspect emergency systems, ensuring readiness
Comply with OSHA, ADA and other regulatory standards
Perform hazard and risk assessments, log issues for correction
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Team Chats

Boost Team Coordination with Instant Messaging and Announcements

Instantly message any team member for quick chats
Send company-wide announcements, ensuring team alignment
Form groups, share updates, and foster collaboration
Mention users in tasks for efficient teamwork
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Analytics Reports

Analyze Work Across Every Property, Asset and Team

Gain insights from analytic summaries on every property, asset and team
Filter and organize reports by category, asset, location, and assignee
View charts to identify trends, potential issues, and growth opportunities
Export reports in PDF or Excel for easy sharing and analysis
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Xenia Workflow

Experience the Benefits of Digital Workflows

Eliminate Unnecessary Steps

Xenia consolidates all the necessary information into a single, easy-to-use platform. No more searching through stacks of paper or waiting for radio responses; everything you need is at your fingertips.
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Say Goodbye to Errors

Eliminate the potential for human error associated with outdated systems. Xenia's digital workflows ensure accurate data entry, tracking, and reporting, reducing costly mistakes and ensuring precision across your operations.
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Enhance Communication and Transparency

Your business moves as one in the required direction.
Xenia offers real-time notifications and updates, ensuring all team members are synced and aware of the task status, promoting effective collaboration.
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Safeguard Your Information

Old software and physical documents pose significant security risks. Xenia ensures your data is protected with robust digital security measures, providing peace of mind while preserving your vital business information.
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Grow with Ease

Unlike traditional systems, Xenia's digital workflows can adapt and scale according to your business needs. As your operations expand, Xenia seamlessly accommodates more data, tasks, and users without compromising on performance.
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Save a Tree, Go Paperless

Transitioning to a digital workflow isn't just good for efficiency—it's good for the environment too. By reducing your reliance on paper, you're taking a positive step towards eco-friendly business practices.
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Leverage Powerful Analytics

Xenia provides insightful data analytics and custom reports, empowering you to make informed, data-driven decisions to improve your operations.
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Growing with 10,000+ customers, rapidly!

Demos restaurant logo
"Implementing Xenia has seamlessly knit together our multiple locations, boosting operational standards to ensure every guest experiences our Demos and PDK excellence."

"Xenia streamlined our digital operations, eliminating the constant chatter over email and text messages while centralizing our standard operating procedures & alerts.”

Demos' Restaurant
President & Owner • Food & Beverage
Power Works Electrical logo
“I use Xenia all the time. I love it... For instance, I have a three-step estimating process... it works really well. Our use of Xenia's automations has made the process much easier.”

"Safety and operating procedures are absolutely critical for us. Xenia makes it extremely easy to use with as much flexibility as you could ever need."

Power Works Electrical
General Manager / Senior Estimator • Hospitality
Temp Stop logo
"There's more getting done. That's what we wanted. The managers are occupied, Xenia acts as a second set of eyes in the store, with its recurring tasks and digital audit trail.”

“Getting all of our employees across multiple locations to adhere to daily processes has been a challenge. Xenia’s checklist scheduling features have essentially eliminated that concern.”

Tempstop
Owner • Retail
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"Xenia's inspection and audit tools have revolutionized our approach to compliance and safety. With Xenia, we've seen increased adherence to company policies reducing compliance-related issues and incidents.”

“The gamechanger for us was how quickly our employees were able to start using the solution; we all feel empowered by the speed of reporting an issue or completing an inspection right from the Mobile App.”

ServiceSource
SVP of Operations • Nonprofit
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“Xenia enabled us to document our daily processes digitally, making the deployment of consistent operating processes & checklists across our restaurants instantaneous.”

"Xenia has been pivotal in optimizing our daily operations, ensuring each location upholds our high standards of service and safety.”

Tipsy Putt
Chef / Operator • Hospitality

Frequently Asked Questions

Got a question? Find our FAQs here. If your question hasn't been answered here, contact us.

What benefits do online assisted living facility management software offer to business owners responsible for managing these facilities?

Online tools offer numerous benefits to business owners in managing assisted living facilities.

These tools streamline administrative tasks such as resident management, staff scheduling, billing, and invoicing, allowing owners to focus more on providing quality care.

How does modern operations software promote quality control and enhance resident care in senior living facilities?

Modern operations software promotes quality control and enhances resident care in senior living facilities by providing access to a comprehensive library of standard operating procedures (SOPs), driving safety inspections and risk assessments, and reducing miscommunication around task handoffs.

In addition to that, by standardizing procedures, conducting regular inspections, facilitating communication among staff members, and minimizing errors in task assignments, the software helps maintain high standards of care and safety for residents.

What specific features should business owners look for in online tools for assisted living facility management?

When selecting online tools for assisted living facility management, business owners should prioritize features that streamline administrative tasks, enhance communication, and improve resident care.

Key features to look for include resident management systems, staff scheduling and communication platforms, billing and invoicing modules, maintenance request portals, and comprehensive reporting capabilities.

How can the use of online tools facilitate better communication and collaboration between business owners, staff, and aged tenants in assisted living facilities?

Online tools play a crucial role in facilitating communication and collaboration between all stakeholders involved in assisted living facility management.

Through centralized communication platforms, such as messaging apps or portals, business owners, staff members, and aged tenants can easily communicate in real-time, share important updates, and coordinate activities.