Gym MANAGEMENT SOFTWARE

Gym management software that really works out.

Looking to manage gym member safety, cleanliness, and equipment maintenance? Xenia puts the power in the palm of your hand with flexible, user-friendly gym management software.

No credit card required

Trusted by Teams Around the World

Pitfire PizzaPrince Street PizzaService SourceTwin Peaks HospitalityTexas State Technical ColleageEconomosDemos BrandsLongspar RanchTipsy PuttSCLGrand MercurePlatinumHyatt PlaceDemos BrandsElevate VacationsHamptonPower WorksBavarian BierhausDesiKempinski HotelBluefield Bay VillasChateau Mar
Work Order Management

Manage Work Orders Without Breaking a Sweat

View availability and assign tasks to teams or individuals
Monitor task progression in real-time across devices
Attach inspections, SOPs, logs, and checklists to standardize work
Generate insightful reports to evaluate team efficiency and tenant satisfaction
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Preventive Maintenance

Keep Your Fitness Equipment in Peak Condition

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Set recurring work orders, meetings, inspections or PPM tasks
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Automatic employee notification when work is to be completed
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Enrich tasks with templates, images, associated assets and locations
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Monitor progress in real-time on any device, staying on top of all operations
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Operations Template Builder

Build Inspections, Logs, SOPs and Checklists in Minutes

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Design detailed templates with unlimited steps and diverse response types
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Monitor each submission in real time with checklist scores, images, and notes
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Add image and note attachments to each step for better instruction clarity
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Export detailed reports and share with owners and staff
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Procedure Template Library

Organize Your Gym Fast with Ready-to-Use Templates

Access a free public library with 100s of templates
Save to library to customize, attach images and notes
Assign to teams with live progress tracking and checklist scoring
View every entry in full detail, export reports to PDF & Excel
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Try Xenia Out For Free and Streamline Operations

Ready to manage work more efficiently? No Credit Card Required
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Safety and Quality Inspections

Ensure Safety and Security for Staff and Customers

Conduct equipment and facility inspections from any device
Regularly inspect emergency systems, ensuring readiness
Test equipment for safety and identify signs of wear
Perform hazard and risk assessments, log issues for correction
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Asset Work History

Maintain Detailed Records for Optimal Asset Health

Access comprehensive asset work history complete with all associated work
Monitor asset health over time, identifying patterns and predicting future needs
Print QR codes for equipment to enable scan and log workflows
Stay updated with automated emails & push notifications
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Team Chats

Ditch Radio and Email for Integrated Chats

Instantly message any team member for quick chats
Send company-wide announcements, ensuring team alignment
Form groups, share updates, and foster collaboration
Mention users in tasks for efficient teamwork
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Analytics Reports

Analyze work for every team, asset and location

Gain insights from analytic summaries on every property, asset and team
Filter and organize reports by category, asset, location, and assignee
View charts to identify trends, potential issues, and growth opportunities
Export reports in PDF or Excel for easy sharing and analysis
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Xenia Workflow

Experience the Benefits of

Digital Workflows

Eliminate Unnecessary Steps

Xenia consolidates all the necessary information into a single, easy-to-use platform. No more searching through stacks of paper or waiting for radio responses; everything you need is at your fingertips.

Say Goodbye to Errors

Eliminate the potential for human error associated with outdated systems. Xenia's digital workflows ensure accurate data entry, tracking, and reporting, reducing costly mistakes and ensuring precision across your operations.

Enhance Communication and Transparency

No more delayed updates or waiting for radio confirmations. Xenia offers real-time notifications and updates, ensuring all team members are synced and aware of the task status, promoting effective collaboration.

Safeguard Your Information

Old software and physical documents pose significant security risks. Xenia ensures your data is protected with robust digital security measures, providing peace of mind while preserving your vital business information.

Grow with Ease

Unlike traditional systems, Xenia's digital workflows can adapt and scale according to your business needs. As your operations expand, Xenia seamlessly accommodates more data, tasks, and users without compromising on performance.

Save a Tree, Go Paperless

Transitioning to a digital workflow isn't just good for efficiency—it's good for the environment too. By reducing your reliance on paper, you're taking a positive step towards eco-friendly business practices.

Leverage Powerful Analytics

Xenia provides insightful data analytics and custom reports, empowering you to make informed, data-driven decisions to improve your operations.

Frequently Asked Questions

Got a question? Find our FAQs here. If your question hasn't been answered here, contact us.

What is gym management software, and how can it benefit multi-location gym operations?

Gym management software is a comprehensive digital solution designed to streamline various aspects of gym operations, including member management, scheduling, billing, and facility maintenance.

For multi-location gyms, this software offers centralized control and visibility across all locations, allowing managers to efficiently coordinate activities, standardize processes, and ensure consistent service quality.

On top of that, by providing real-time insights, automation of routine tasks, and integration with key systems, gym management software empowers multi-location gyms to enhance operational efficiency, optimize resource allocation, and deliver a seamless experience to members across all facilities.

How can gym management software help in maintaining consistency and compliance across multiple gym locations?

Gym management software plays a crucial role in maintaining consistency and compliance across multiple gym locations by standardizing processes, enforcing policies, and facilitating communication.

With centralized control and customizable templates, managers can ensure that all locations adhere to uniform operating procedures, safety protocols, and quality standards.

The software enables managers to conduct regular inspections, track compliance with safety regulations, and address any deviations promptly.

By promoting transparency, accountability, and collaboration among staff members across locations, gym management software fosters a culture of consistency, compliance, and continuous improvement.

What features should multi-location gym owners look for in gym management software to effectively manage operations?

Multi-location gym owners should look for gym management software that offers robust features tailored to their specific needs and challenges.

Key features to consider include centralized member management with multi-site access, flexible scheduling and class management across locations, automated billing and payment processing, comprehensive reporting and analytics tools for performance tracking, and integrated facility maintenance and equipment tracking capabilities.

Moreover, depending on the type of program used, features such as mobile app support, customizable workflows, and scalability to accommodate growth are essential for effectively managing operations across multiple gym locations.

How can gym management software facilitate communication and collaboration among staff members in multi-location gym environments?

Gym management software facilitates communication and collaboration among staff members in multi-location gym environments through various channels and tools.

With built-in messaging and chat functionalities, staff members can easily communicate in real-time, share updates, and coordinate activities across different locations.

Xenia Workflow

Experience the Benefits of

Digital Workflows

Eliminate Unnecessary Steps

Xenia consolidates all the necessary information into a single, easy-to-use platform. No more searching through stacks of paper or waiting for radio responses; everything you need is at your fingertips.

Say Goodbye to Errors

Eliminate the potential for human error associated with outdated systems. Xenia's digital workflows ensure accurate data entry, tracking, and reporting, reducing costly mistakes and ensuring precision across your operations.

Enhance Communication and Transparency

No more delayed updates or waiting for radio confirmations. Xenia offers real-time notifications and updates, ensuring all team members are synced and aware of the task status, promoting effective collaboration.

Safeguard Your Information

Old software and physical documents pose significant security risks. Xenia ensures your data is protected with robust digital security measures, providing peace of mind while preserving your vital business information.

Grow with Ease

Unlike traditional systems, Xenia's digital workflows can adapt and scale according to your business needs. As your operations expand, Xenia seamlessly accommodates more data, tasks, and users without compromising on performance.

Save a Tree, Go Paperless

Transitioning to a digital workflow isn't just good for efficiency—it's good for the environment too. By reducing your reliance on paper, you're taking a positive step towards eco-friendly business practices.

Leverage Powerful Analytics

Xenia provides insightful data analytics and custom reports, empowering you to make informed, data-driven decisions to improve your operations.

Join the Movement & Optimize with Xenia