For several businesses, equipment, and assets are one of the biggest expenses and the most critical part of the core business functions.
In a manufacturing company these items would be the mixers, shredders, lifts, generators, conveyor belts, and centrifuges it uses to create the result out of raw materials. Businesses must ensure their equipment is running at optimal performance. This is when maintenance management comes into play. Why? This means the equipment will be serviced, maintained, and/or repaired on time so downtime is at a minimum while uptime is at a maximum.
The asset management system market is projected to grow to more than 27 billion USD by 2025.CMMS maintenance management software plus barcode asset tags & barcode inventory tags streamline the tracking of maintenance activities such as maintenance tracking. Use durable barcode labels and take advantage of leading CMMS maintenance management software to gain complete visibility into your maintenance procedures; the central repository provides easy access to the complete history of each asset, maintenance schedule, and more.
eWorkOrders, a cloud-based maintenance management solution is an integrated suite of tools that are useful for work order, asset, inventory, and preventive maintenance management.
Eworkorder is a great CMMS system, but it may not be able to fit your need for your company so we have created a list of the top 7 best eworkorder alternatives or CMMS that could streamline and maximize the potential your company has with maintenance.
5 Best eWorkOrders Alternatives to Try in 2024
Let’s take a quick look at some of the best eWorkOrders alternatives to help you get started with better online solutions.
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1. Xenia - Overall Best eWorkorders Alternative
If you are considering the best eWorkOrders alternative, Xenia is a complete solution for the frontline workforce needed in industries such as maintenance, manufacturing, hospitality, general facilities, and other such companies.
The platform manages your entire maintenance process along with built-in essential HR and safety benefits required to manage the workforce while keeping everyone productive and the business operational.
What makes it better than eWorkorders?
Xenia has integrated key HR and safety features that give managers a complete toolset to manage their daily operations rather than just maintenance management, Xenia combines maintenance management, workforce management, and safety compliance giving a complete alkali with which to drive operational efficiency and regulatory compliance.
As one of the best eWorkOrders alternatives, the tool offers an all-in-one solution for small businesses that want to streamline their frontline and facilities operations.
Similar to other core CMMS applications, Xenia offers PM, work order software, and asset management; but what sets them apart is the operational tools such as daily operations, safety, and quality.
A key aspect of Xenia is the Operations Template Builder enabling organizations to standardize procedures and data collection with customizable checklists, SOPs, logs, and inspections that can be easily attached to work orders and assigned to teams or individuals ensuring tasks are carried out consistently to brand standard.
Xenia immediately notifies team members who have been assigned work orders on their mobile devices with all the required tools to not only accomplish the task at hand but to do so with ease.
From tracking time to sending chats as well as attaching images and documents for proper documentation, the ease and convenience of Xenia streamline the execution of work orders, fostering accountability and adherence to standards.
Key Features
- Operations Template Builder: With customizable pre-built templates and a sophisticated builder, you can streamline work processes, inspections, and compliance.
- Smart Inspections: Automate remedial actions, follow-up inquiries, and picture requirements to improve inspection efficiency.
- Scheduled Work: Increase productivity by creating clear task schedules and mobile notifications for the team.
- Task Management: Enforce task responsibility by requiring photos, notes, and templates for each assignment.
- Work Requests and Approvals: Centralize request management, speed up approvals, and track associated expenses and resources.
- issue Reports: Improve issue management with mobile reporting, remedial actions, and live progress monitoring.
- Team Communication: Encourage cooperation through brief conversations, group updates, corporate announcements, and task mentions.
Analytics Reports: Use thorough work analytics, powerful filters, and configurable data exports to make more educated decisions
Pricing
- Free Forever: 14-day trial for up to five people.
- Starter: $99 per month for fifteen users.
- Premium (Best Value): $199 per month for fifteen users.
- Custom: Do you need anything exclusive to your organization?
Available for up to 5 users
Premium for $99/month for the first 20 users (with free trial period)
Available on iOS, Android and Web
2. Maintenance Care
After Xenia, Maintenance Care is considered to be an ideal eWorkOrders alternative specifically developed to meet the needs and requirements of organizations that want thoroughly efficient maintenance management.
The tool contains an inclusive list of features that make it well suited for organizations including small to large organizations, and it delivers a work order management tool, preventive maintenance software, and asset management platform.
Unlike eWorkOrders, their work order management system allows users to manage what comes in with custom web forms, notes, images, and detailed task duration data. This allows for a level of customization that caters to each selected organization’s unique processes, therefore streamlining task management within the system.
Maintenance Care also offers a variety of advanced features that can help simplify your maintenance even further.
Take advantage of our powerful asset management module that will provide you with all the details you need at your fingertips for your asset history, lifecycle, part utilization, and fuel consumption. With features such as having its own parts and inventory management, preventive scheduling, detailed tasks, and much more to ensure you’re always on top of your maintenance hence better asset performance.
Key Features
- Asset Life Cycle Management: Know about asset acquisition, production, technical requirements, warranty expiry, and repair history to help you manage your assets effectively.
- Parts and inventories Management: Effectively manage spare parts and inventories to assure availability and save downtime.
- Dashboards: Access real-time data and analytics via easy dashboards to make educated decisions.
- Reporting: To aid in successful facility management, generate complete reports on asset spending, personnel performance, facility trends, and other information.
- Document Storage: Add forms like MSDS, training PDFs, and safety paperwork to activities for fast access and compliance monitoring.
Pricing
- Free
- Work Order Edition -$100
- Enterprise Edition -$150
3. FieldEdge
For HVAC, plumbing, electrical, and contracting industries, FieldEdge is a viable eWokorders alternative. It has a feature set, pricing, and a user-friendly interface that slightly outweighs eWorkOrders in service call management, pricing, and repair workflow.
The programcombines field industry knowledge with mobile platform convenience while integrating with flat rate pricing and repair databases.
It is unique because it is specifically designed for smaller contracting businesses, providing them with a set of specialized tools and workflows.
In addition, FieldEdge automates the invoicing process by automatically generating and delivering invoices to the business office and the customer as soon as the repair work is complete.
Similarly, the mobile app allows technicians to receive the customer's signature or approval thereby enhancing customer satisfaction and eliminating administrative tasks.
Key Features
- Dispatch Management: Efficiently dispatch workers and resources to sites as needed, while optimizing scheduling and resource allocation.
- Inventory Control: Track product stock levels and consumption to guarantee timely replenishment and cost-effective operations.
- Job Management: Simplify job tracking and monitoring to improve project management and resource usage.
- Maintenance Scheduling: Plan preventative maintenance and inspections to guarantee equipment dependability and save downtime.
- Mobile Access: Using the mobile app, field technicians may access critical information and tools while on the job, allowing them to stay productive and informed.
Pricing
- Contact Vendor
4. Upkeep
Next on our list of best eWorkorders alternatives is UpKeep.
Offering a Full Asset Operations Management solution designed for any size business. UpKeep takes the reliability and maintenance teams to a new level providing them with the tools and information needed to make operations run as efficiently as possible, grow the business, and scale effortlessly.
Accessible from desktop to phone to tablet, UpKeep offers a CMMS that is quick to set up and learn. Manage your maintenance tasks from anywhere at any time online, and continue work when returning to the network.
UpKeep's focus is the basic maintenance functionality which includes asset, work order, and inventory management, but it also includes preventive maintenance functionality that will streamline your service schedules. UpKeep also has a terrific overview page where users can get a snapshot of the upcoming, due, critical, and the asset owner or worker assigned to this task. Adding tasks is also very easy with notes, priority, images, assets, or user associations.
Key Features
- Preventive Maintenance: Streamline preventive maintenance schedule and execution to increase asset lifespan and reduce downtime.
- Asset Management: Understand asset performance, maintenance history, and depreciation to make better asset use and investment decisions.
- Inventory management: monitoring inventory levels, tracking utilization, and replenishing supplies effectively to maintain continuous operations.
- Work Order Management: Manage work orders from start to finish, including job assignments, changes, and alerts, to improve maintenance operations.
- Analytics: Use easy dashboards and reports to access actionable insights and performance indicators that will help you make educated decisions.
Pricing
- Lite –$20
- Starter –$45
- Profesional -$70
- Bussiness+-Custom pricing
5. SAP EM
Another powerful eWorkOrders alternative, SAP EAM provides businesses with a solution that can manage the entire lifecycle of an organization's physical assets.
With features such as collaboration, ease of use, and predictive maintenance, SAP EAM is all about ensuring higher asset health and performance.
A key advantage of SAP EAM is Collaboration. The software facilitates collaboration among strategic users to share best practices in efficient asset management, rollout, and maintenance. fitted with a user-friendly interface it allows users to easily upload information from their ERP system. With the use of ISO-formatted templates, the service reduces the time and errors involved in entering data.
Key Features
- Financial management entails managing asset-related finances, such as budgeting, cost tracking, and financial reporting, to maximize asset investment and spending.
- Sales: Monitor sales activities and performance measures such as asset usage and customer interaction to increase revenue and profitability.
- Analytics: Use strong analytics tools and business intelligence skills to learn about asset performance, maintenance patterns, and operational effectiveness.
- Conduct interactive analysis of asset data using straightforward tools and visualizations to uncover trends, anomalies, and opportunities for improvement.
- Powerful Data Visualization: Use dynamic and customized representations of asset data and performance indicators to help you make decisions and communicate.
Pricing
- Contact Vendor
What Does eWorkorder Do?
eWorkOrders is a cloud-based CMMS platform that helps facility managers organize maintenance requests, preventive maintenance, assets, and inventory. The system allows administrators to manage work orders, assign work to employees, and receive shipment notifications.
The tool keeps track of equipment, tracks warranty information, and sends alerts to team members when equipment is due for inspection. Users can upload images, videos, and documents related to their assets or maintenance events. The system has a bidirectional inventory interface and can automatically reorder stock when levels reach specific thresholds. Assets and inventory items can be linked together, and users can specify which assets are used to carry out work orders.
Additionally, the system has some of the most comprehensive reporting capabilities. It has a full-fledged Reporting Module, which allows the system to recognize and collect data and then make informed decisions by analyzing the data to allow the system to gather trends, track budgets and provide visibility to all sides of the company.
eWorkOrder Limitations: Why Seek for Alternatives?
Although eWorkOrders is advertised as a strong CMMS, it does not come without drawbacks. Organizations should consider these drawbacks when evaluating if eWorkOrders is further right for your organization’s needs or if other CMMS systems would be more helpful.
As it is a web-based CMMS, eWorkOrders is entirely cloud-based. Though this has its advantages in that the program is run on an off-site server that users have access to through the Internet, it also presents several disadvantages. For instance, it is entirely dependent on the user's facility being connected to the Internet and having power. In the case of an Internet or power outage, for example, a user would not be able to log in to the platform or use it, which could be quite problematic during a critical situation.
An additional shortfall of eWorkOrders is the lack of a partial item count in the purchase order records. The lack of this feature becomes an issue when working with partial receipts. In some instances, an organization may only receive a portion of what they have ordered, if eWorkOrders were unable to accurately track partial receipts in the system it could cause inventory management and the procurement process to fail due to the inaccuracy and could introduce increased inefficiency and inaccuracies in resource allocation.
One configuration complexity that organizations may encounter is during the initial setup of Preventive Maintenance (PM) schedules and the asset assignment specifically. Assigning assets to PM tasks within eWorkOrders could become confusing and cumbersome. Additional setup and configuration time may be required to get the asset assignment correct. Because of this additional configuration complexity during setup, it might take organizations longer to initially set up and achieve an expected recurring efficient method of invoking Preventive Maintenance.
Organizations may want to compare the downsides with other maintenance management solution alternatives that not only address these issues but also provide additional features and ability to support your requirements. EworkOrders provides responsive customer support and assistance but could provide further improvement with more help resources and in-place documentation to support usability concerns. By comparing EworkOrders alternatives, organizations can identify other systems that better fit your needs and provide a proven and quality solution for optimizing your maintenance operations
So, Which is the Best eWorkOrders Alternative?
In 2020, 46.91% of surveyed North American businesses reported spending 21% to 40% of their operational budget on cleaning and maintaining their equipment and supplies.
In Summary, maintenance management has a large impact on a company’s assets and longevity.
Platforms like eWorkOrders strive to make the process easier offering features such as work order management, asset tracking, and preventive maintenance scheduling. However, due to the rigorous nature of eWorkOrders, organizations should opt for an alternative. For instance, eWorkorders contains system dependencies on internet connectivity and having power which isn’t ideal.
As a result, compared to traditional CMMS systems, Xenia promises a much more holistic approach with their software solution.
If you are still sceptical or need a complete product walkthrough for free, go ahead and schedule a Demo today.
Unify Team Operations, Maintenance and Safety Compliance with Xenia
Xenia unifies daily operations, maintenance management and quality assurance to help ensure teams and facilities are effective and efficient.
Our customers love Xenia's robust use cases including:
Operational Execution
✔️ Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
💪 Team Task Management
Assign work digitally to defeat pencil whipping and disorganized teams. Complete tasks, chat with teams on any device, track time, collect photos, and ensure high quality work.
📆 Recurring Tasks
Create recurring schedules for daily opening and closings, performance review meetings, inspections, cleanings and more.
📲 Chats & Announcements
Centralize team communications with in task chats, one-on-one chats, team messages and company wide announcements
📊 Team Performance Reporting
Use Xenia's analytics dashboards to view staff work reports. Filter by asset, location, category or due date and export the report in PDF or Excel
Maintenance Management
🛠️ Work Orders
Create work orders with associated team, asset, location, priority, category and due date. View live progress reports on each work order, chat with teams, and review resulting template submission, images and notes to improve operations.
🧰 Preventive Maintenance
Create a preventive maintenance calendar to ensure asset uptime is not compromised. Attach images, templates, videos and notes to every task and assign to a team or individual for completion.
📲 QR Codes
Generate and attach QR codes to equipment and facility locations to enable fast and accurate inspections and data logs.
⚙️ Work Order Requests
Receive, approve and assign work order requests from tenants, regular customers and vendors. Enable requesters to submit, track, and communicate with your team, without access to operations templates or unrelated work orders.
📁 Equipment Work History
View work history for every asset and sub asset in Xenia. Review performance data and enable corrective actions to improve your operation.
Safety Compliance & Quality Assurance
👍 Concrete Brand Standards
Put your brand standards in a clear and operational checklist to be attached to work assignments.
🔎 Smart Inspection Workflows
Xenia's operations template builder has built in conditional logic into each step. This allows you to trigger actions based on a form response such as creating a corrective action on a failed inspection step, sending a notification to management for out of range meter readings, and much more.
✨ Corrective Actions
Operationalize inspections with fast work order assignment arising from a failed inspection step. All corrective data is stored in the checklist submission for auditing and accountability.
📋 Analytics and Reports
View live dashboard summaries of tasks, employee performance, template submissions and more. Filter, organize and export compliance reports to PDF and Excel formats to simplify compliance management.
Simplify All Your Operational Activities With Xenia
When it comes to end to end maintenance management, daily operations and such other activities, Xenia unifies everything to ensure 24/7 process efficiency.
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Our customers love Xenia's robust use cases including:
✔️ Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
💪 Build Inspections, SOPs and Logs Within Minutes!
Take the lead on your church facility management activities by creating detaild templates with unlimited steps and diverse reponse times.
📆 Plan Ahead With Scheduled & Recurring Tasks
Create recurring schedules for daily opening and closings, performance review meetings, inspections, cleanings and more.
📲 Dedicated Mobile App
Download and install Xenia's official iOS and Android app on your smartphone to centralized your on-site facility management activities.
📲 Chats & Announcements
Centralize team communications with in task chats, one-on-one chats, team messages and company wide announcements
🛠️ Work Orders Management
Create work orders with associated team, asset, location, priority, category and due date. View live progress reports on each work order, chat with teams, and review resulting template submission, images and notes to improve operations.
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