According to maintenance specialists, the primary reason for unscheduled equipment downtime is aged equipment (34%). Most big companies that own a lot of assets, that need an inventory management system, or, that a big fleet know that using Excel, pen and paper, or even emails is not efficient, and reliable enough to track existing equipment.
Today, companies want to receive the most of their potential to be competitive, to follow the assets fulfillment, the agenda for activity or work order for preventive or corrective, then, a paperless solution is a must.
Maintenance teams around the world are looking for digital solutions to improve costs, efficiency, and safety ratings. For many, the solution is a CMMS, a computerized maintenance management system.
Hippo CMMS is a well-known maintenance management system, but it is not the only effective option that organizations can use to manage assets, work orders, and inventories. In this post, we will look at the best Hippo CMMS alternatives, focusing on their capabilities and how they beat Hippo CMMS.
5 Best Hippo CMMS Alternatives
Here’s a detailed breakdown of the best Hippo alternatives to help you streamline your facility’s operations. Read on…
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1. Xenia- Overall Best Hippo CMMS Alternative
Managers looking for a more powerful Hippo CMMS alternative will find, Xenia packed with a long list of high-value features a reliable solution.
It is a complete maintenance platform with a full enterprise-grade frontline workforce management solution.
Moreover, Xenia’s features go beyond the confines of a typical CMMS solution. In a way, it’s a hybrid platform that not only enables companies to centralized CMMS ops but also manages frontline and back-of-the-house end-to-end operations.
The best part?
All of these activities can be planned, deployed and monitored through a centralized dashboard, offering managers clear insight into workflows and vice versa.
Xenia specializes in improving process standardization, work order management, preventive maintenance, inspections, meter logs, and basic asset management at a very cost-effective rate. This broad range of functionality is built into a user-friendly mobile application so that front-line teams can work efficiently with it wherever they are on-site or on the go.
Affordability is the best feature of Xenia, with competitive functionality to industry alternatives, Xenia is still significantly cheaper. Giving great CMMS functionality to businesses that want large improvements in their maintenance management and such other activities, the pricing plans are perfect for multi-sized businesses.
Detailed data tracking and the ability to organize and export reports with ease further enhance visibility and accountability- empowering managers to make informed decisions and effectively track performance.
On top of that, the locations feature allows organizations to have different work at site-based areas and make sure they can allocate and manage maintenance tasks accordingly across multiple locations.
Key Features
- Checklists: Access to a comprehensive public template library with hundreds of checklists, logs, inspections, and SOPs to help standardize procedures and best practices.
- Work-Order Management: Efficient work order management and preventative maintenance capability, including template attachments for easier job completion.
- Scheduling Tool: Schedule recurring tasks, job orders, and activities. Assign image criteria to specific individuals or teams to guarantee accountability.
- Real-Time Data: Robust data monitoring tools, as well as straightforward report structure and export choices, allow for more informed decision-making and performance tracking.
- Collaboration: Internal discussions are seamlessly integrated with work orders, which promotes responsibility and collaboration among frontline staff.
- Smart Inspections: In-depth inspections and audits are assisted by robust functionality that includes smart logic and corrective action capabilities, guaranteeing comprehensive maintenance monitoring and compliance.
- Corrective Actions: Integrated to quickly resolve failed inspections and hazards, improving safety regulations and effectively minimizing risks.
Pricing
- Free Forever: Starting at $0 for up to 5 users with unlimited access to basic features.
- Starter: $99 per month for first 15 users with access to key features.
- Premium (Best Value): $199 per month for the first 15 users with unlimited access to key and advanced features, alike.
- Custom: Do you need anything exclusive to your organization?
Available for up to 5 users
Premium for $99/month for the first 20 users (with free trial period)
Available on iOS, Android and Web
2. Mobility Work
Mobility Work provides another option to Hippo CMMS alternatives, with many unique, intuitive, and collaborative features that will elevate the management of maintenance within your organization in ways not available in Hippo CMMS.
Unlike many CMMSs, Mobility Work is simple to set up and even easier to use, without compromising on functionality. It’s a perfect fit for your organization if you want to simplify processes and get results.
What is exceptional about Mobility Work is its amazingly easy installation. The simplicity of installation and the user-friendly nature of Mobility Work are among the unmatched advantages of the solution. Gone are the heavy setups: teams switch to Mobility Work within a day or a few weeks at most and fully benefit from all the features straight away. Since it is designed for cross-team use, Mobility Work fosters team spirit and is used daily by all maintenance teams in the company.
Furthermore, Mobility Work has a vast and all-encompassing database of authorized suppliers. Each supplier has to register its company and its products as proof of quality and trust. The supplier area is fully maintained by Mobility Work teams, so the platform's users can find all the information they need such as catalogs, technical documentation, offers, and phone numbers.
Key Features
- Service history tracking is used to store and analyze extensive maintenance records.
- Schedule preventive maintenance to handle any problems ahead of time and save downtime.
- Asset tracking functionality allows you to efficiently monitor and manage your assets' entire lifespan.
- Mobile access enables on-the-go maintenance management, guaranteeing flexibility and accessibility.
- Work order management tools help to expedite work assignment, tracking, and completion.
Pricing
- For pricing quotation, contact the vendor
3. eWorkOrders CMMS
eWorkOrders CMMS is a highly ranked cloud-based solution that offers customers a variety of significant features in Industrial Enterprise Asset Management (EAM).
It is well-known for providing good value for money while prolonging the life of key assets and guaranteeing optimal security. Organize work, manage assets, develop preventative maintenance (PM), utilize in planning and scheduling, and complete all tasks in Maintenance.
eWorkOrder’s distinguishing factor is the ability to help make sure work orders are completed on time, monitor the due dates of projects, and the ability to streamline workflow efficiency.
Through the integration of features from CMMS and EAM into the same software, eWorkOrders can help any organization be the master of maintenance operations, resource allocation for maintenance, lower costs of maintenance and improve or boost overall productivity.
Keeping an eye on the entire lifecycle of an asset including costs and warranty details, allows for better decision-making and resource allocation.
Key Features
- Inventory management enables effective tracking and administration of commodities and supplies.
- Predictive maintenance skills help to predict and avoid probable equipment problems.
- Work order management features simplify work assignment, tracking, and completion.
- Reporting tools for creating meaningful reports and analytics to aid decision-making.
- Document management skills allow you to organize and retrieve crucial maintenance paperwork.
- Asset management features allow you to track and improve asset performance and use.
- Mobile access allows for on-the-go maintenance management, giving users greater flexibility and accessibility.
Pricing
- For pricing quotations, contact the vendor.
4. Limble CMMS
The Limble CMMS has many advantages over Hippo CMMS, in providing complete management systems solutions for all small and midsize businesses, and many enterprises. So you can organize, automate, and simplify the maintenance operations, in a highly organized manner.
The biggest advantage of Limble CMMS is the thorough logs of every maintenance item including costs and how long it took to complete. With these detailed and accurate logs organizations can plan themself and allocate resources better on maintenance, allowing them to have less downtime as they are more equipped for anything.
In addition to these features, Limble CMMS also offers preventive maintenance scheduling, work request listing, equipment downtime tracking, asset management, and work order history tracking, among other features.
Key Features
- Preventive maintenance schedule helps to solve equipment concerns and avoid unplanned downtime.
- Vendor management capabilities enable effective communication and collaboration with suppliers and service providers.
- Inventory management features allow you to track and manage components and supplies, ensuring that they are available when needed for maintenance operations.
- Cost monitoring capabilities let you keep track of your maintenance expenditures and manage resources more effectively.
- Mobile access allows for on-the-go maintenance management, giving users greater flexibility and accessibility.
- Reporting tools for creating comprehensive reports and analytics to help with decision-making and performance tracking.
Pricing
- Basic-free
- Standard-$28
- Premium-$69
- Enterprise-contact vendor
5. eMaint CMMS
Next on our list of best Hippo CMMS alternatives is eMaint CMMS developed by Fluke Reliability. eMaint CMMS is committed to reducing human efforts as well as costs.
The tool offers you more than Hippo CMMS by being a full maintenance software solution that is designed to help the user save time and money, increase productivity, increase asset reliability, and prolong equipment life.
With eMaint CMMS, businesses can increase productivity in many assets, including equipment, machinery, infrastructure, facilities, fleet, and other assets.
In addition, the eMaint CMMS allows management to plan and produce reports on maintenance KPIs, compliance, audits, and other metrics that are crucial to a business. It works alongside your existing procedures to help improve labor completion efficiency and achieve operational excellence and performance improvement, and ultimately it outperforms.
Key Features
- Work order generation features help to expedite work assignment, tracking, and completion.
- Asset management features allow for complete tracking and management of assets throughout their existence.
- Integration with current systems and software applications to guarantee smooth workflow continuation.
- Inventory control tools allow you to easily monitor and manage your part and supply stockpiles.
- A preventive maintenance schedule helps to address possible equipment concerns and avoid unplanned downtime.
- Statistics tools for creating comprehensive reports and statistics to aid decision-making and performance tracking.
Pricing
- Team-$69
- Professional -$85
- Enterprise – contact vendor
About Hippo CMMS
Hippo CMMS, which stands for Computerized Maintenance Management System, is one of the leading solutions in maintenance management.
Hippo CMMS stands out mainly because of its user experience ethos which can be observed in the platform’s clean, uncluttered, and intuitive design. Here, usability is not just about features, It’s about accessibility and informed decision-making for maintenance users.
At the core of Hippo CMMS's various modules is the work order management feature.
It ensures every maintenance task or job is centralized and streamlined within a centralized hub. This feature enables users to process, prioritize, delegate, and track tasks to take full advantage of staff/resources. Technicians will be given highly detailed work orders, allowing them to maximize their wrench time - the period in which they spend working without distractions.
Furthermore, Hippo CMMS allows organizations to be proactive in their maintenance because they can use the tracked data to provide full preventive vehicles to maintain the longevity of the system cut down on downtime, and increase efficiencies across an organization from an operational perspective.
From frontline technicians to upper management, Hippo offers users a simple solution for maintenance operations. From submitting maintenance requests to processing work orders, managing inventory, and generating informative reports – Hippo’s modules and features provide the solution.
Why Look for Hippo CMMS Alternatives?
While this is all well and good, it is important to remember that while Hippo CMMS offers a seemingly endless array of features and benefits, it may not cover the specific needs of every organization. The following are Key reasons why businesses might want to consider seeking Hippo CMMS alternatives.
Specific needs: Every company has different requirements when it comes to maintenance management. Hippo CMMS may not cater to specific needs or workflows, so while it offers a feature set that is quite robust, the software itself may not be what certain businesses need.
Customer Support: Getting proper support is vital for any software solution to be successful and used properly. If a company finds that good support just isn’t in the cards from Hippo CMMS then they probably will be shopping for a support team that does offer this.
Scalability: The needs of a maintenance department can change as a business grows and evolves. It is imperative to select a CMMS solution that can scale to meet the needs of your organization as it grows. Many Hippo CMMS alternatives offer more flexibility to accommodate future needs, you may choose an alternative with better scalability options.
Cost-Consideration: Though Hippo CMMS has a good value proposition, some businesses may find the cost of the software, its licensing fees, or customization options to be a bit prohibitive toward their current budget or long-term forecasting. A quick scan of Hippo CMMS alternatives may reveal other more cost-effective software options that can give your business more advanced features.
Integration Capabilities: Seamless integration with existing systems and software applications is key to improving efficiency and maintaining continuous workflow. Hippo CMMS has limited integration with other tools or platforms used within your company. You may want to look at other alternatives that offer a better level of integration.
While these alternatives may possess similar functions, each alternative will vary in the final solution to best fit a certain company's needs. It’s important to compare features and benefits as well as possible drawbacks to select the right CMMS for an organization.
Looking into some alternatives for Hippo CMMS will give you higher exposure and an opportunity to improve your maintenance management processes. With a large selection of alternatives, you will be able to consider several and narrow it down to which one will work best for you, making your final guidance more confident-boosted.
What is the Best Hippo CMMS Alternative?
Maintenance Management is critical for the smooth operation and durability of the facilities, equipment, and assets of any company or organization.
In addition to that; effective maintenance adds more value in terms of less downtime including reduced costs with the added advantage of improving the life of the assets.
Hippo has provided answers to all these problems for many through some of its features such as; work order management and preventive maintenance.
To optimize maintenance processes, it is important to search the market for alternatives that offer more features and functionality for the money.
For example, Xenia surpasses Hippo CMMS as the perfect alternative to achieve the same, for far less.
With a clean and intuitive interface, a functional list of robust features, and an important cost savings factor, your team can streamline operations, increase collaboration, and improve overall efficiency which, ultimately leads to a successful and sustainable business.
Unify Team Operations, Maintenance and Safety Compliance with Xenia
Xenia unifies daily operations, maintenance management and quality assurance to help ensure teams and facilities are effective and efficient.
Our customers love Xenia's robust use cases including:
Operational Execution
✔️ Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
💪 Team Task Management
Assign work digitally to defeat pencil whipping and disorganized teams. Complete tasks, chat with teams on any device, track time, collect photos, and ensure high quality work.
📆 Recurring Tasks
Create recurring schedules for daily opening and closings, performance review meetings, inspections, cleanings and more.
📲 Chats & Announcements
Centralize team communications with in task chats, one-on-one chats, team messages and company wide announcements
📊 Team Performance Reporting
Use Xenia's analytics dashboards to view staff work reports. Filter by asset, location, category or due date and export the report in PDF or Excel
Maintenance Management
🛠️ Work Orders
Create work orders with associated team, asset, location, priority, category and due date. View live progress reports on each work order, chat with teams, and review resulting template submission, images and notes to improve operations.
🧰 Preventive Maintenance
Create a preventive maintenance calendar to ensure asset uptime is not compromised. Attach images, templates, videos and notes to every task and assign to a team or individual for completion.
📲 QR Codes
Generate and attach QR codes to equipment and facility locations to enable fast and accurate inspections and data logs.
⚙️ Work Order Requests
Receive, approve and assign work order requests from tenants, regular customers and vendors. Enable requesters to submit, track, and communicate with your team, without access to operations templates or unrelated work orders.
📁 Equipment Work History
View work history for every asset and sub asset in Xenia. Review performance data and enable corrective actions to improve your operation.
Safety Compliance & Quality Assurance
👍 Concrete Brand Standards
Put your brand standards in a clear and operational checklist to be attached to work assignments.
🔎 Smart Inspection Workflows
Xenia's operations template builder has built in conditional logic into each step. This allows you to trigger actions based on a form response such as creating a corrective action on a failed inspection step, sending a notification to management for out of range meter readings, and much more.
✨ Corrective Actions
Operationalize inspections with fast work order assignment arising from a failed inspection step. All corrective data is stored in the checklist submission for auditing and accountability.
📋 Analytics and Reports
View live dashboard summaries of tasks, employee performance, template submissions and more. Filter, organize and export compliance reports to PDF and Excel formats to simplify compliance management.
Centralized Facility Management & Maintenance Activities
When it comes to mobile facility management activities, Xenia unifies daily operations, maintenance management and quality assurance to help ensure that everyone's on the same page.
Our customers love Xenia's robust use cases including:
✔️ Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
💪 Build Inspections, SOPs and Logs Within Minutes!
Take the lead on your church facility management activities by creating detaild templates with unlimited steps and diverse reponse times.
📆 Plan Ahead With Scheduled & Recurring Tasks
Create recurring schedules for daily opening and closings, performance review meetings, inspections, cleanings and more.
📲 Dedicated Mobile App
Download and install Xenia's official iOS and Android app on your smartphone to centralized your on-site facility management activities.
📲 Chats & Announcements
Centralize team communications with in task chats, one-on-one chats, team messages and company wide announcements
🛠️ Work Orders Management
Create work orders with associated team, asset, location, priority, category and due date. View live progress reports on each work order, chat with teams, and review resulting template submission, images and notes to improve operations.
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