Drive Better Operational Excellence with this Yoobic Alternative

Choose Xenia for powerful operations reporting, streamlined task management, and lower total cost of ownership — everything you need to enhance multi-unit operations without costly add-ons

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4.9 / 5 stars based on reviews from

"Xenia's reporting capabilities have transformed how we understand store performance. What used to take a full-time employee to compile now happens automatically."

Director of Operations,
Convenience Store

Why Choose Xenia over Yoobic?

Get Deeper Insights

Yoobic provides basic task completion tracking but require manual data compilation for deeper insights. With Xenia's custom reporting dashboards, you can see trends, identify common issues, and track completion rates across locations in real time.

Scale Operations Efficiently

As you scale with Yoobic, costs can quickly add up due to separate modules for core functionality. Xenia provides a comprehensive operations platform with built-in document management, announcements, and maintenance ticketing so that you get complete operational control without hidden fees.

Four overlapping smartphone screens showing inspection and task management app interfaces with checklists, calendar agenda, and document folders.

Task Management with a User-Friendly Interface

Yoobic’s feature-rich platform can feel overwhelming with its complex UI. Xenia offers powerful conditional logic, location attributes, and role-based access that lets your team drive consistency without the complexity.

Light gray iPhone with a black screen and rounded edges.

Easy Transition to Xenia

Moving from Yoobic? No problem. Our team ensures a seamless migration of your data, including checklists and tasks, so you can switch without disruption. Let us handle the details while you focus on growing your business.

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Still not Convinced?

Whether you're new to task management or looking to switch from Yoobic, Xenia gives you more control over your operations with powerful reporting, streamlined task management, and an all-in one platform providing flexibility and transparent pricing, all designed to scale easily.

Tasks & Checklists

Assign Tasks and Build Powerful Mobile Friendly Checklists

Enable transparency and enforce accountability in your frontline team through Xenia’s centralized and flexible Task and Work Order Management feature.

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Facility lighting check with options Pass, Fail, and N/A; corrective task is changing a light bulb marked complete with due date July 7, 2023, assigned to John Tiply and created by Sarah Sanchez.

Inspection question asking if the floor is free from slip, trip, or fall hazards with options Pass, Fail, and N/A, highlighting Fail with a corrective task to clean work area assigned to Jeff Ziegler, due July 7, 2023, created by Muhammad Ahmad.

Inspections & Scored Audits

Maintain Quality and Drive Brand Adherence

Automate inspections, achieve regulatory compliance and simplify internal audits for a more robust operations management.

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Xenia Mobile Upcoming Work Orders Mockup

Xenia AI

Use Xenia’s AI To Fast Track Content Creation & Insights

Generate new checklists, audits and documents in lightning speed with Xenia’s AI to fast track continuous business improvement — all easily accessible by your team on mobile.

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Repairs & Maintenance

Manage Requests and Track Maintenance

Use Xenia’s work request portal to route maintenance requests via QR codes and easily schedule preventative maintenance on all equipment.

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Icons for John Anderson and Theresa Webb next to the text Water Heater Maintenance.

Text 'HVAC Inspection' with teal circle containing 'J' next to name John Anderson and pink circle containing 'A' next to name Annette Black.

Interface section showing 'Cooling System Inspection' assigned to John Anderson and Annette Black with their initials in colored circles.

Two user icons with names: pink circle with B for Brooklyn Simmons and blue circle with F for Floyd Miles, each next to their names and roles.

User avatars and names: pink circle with B for Brooklyn Simmons, blue circle with F for Floyd Miles, and text 'Boiler Preventive Maintena...'.

Documents and SOP’s

Streamline Internal Knowledge and Training

Manage all your team’s knowledge in one place with documents, SOP’s, powered by AI.

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Location Hierarchy

Organize Locations by City, State, and Region

Manage your organizational hierarchy with a flexible location structure allowing you to track and manage your team in any way you’d like.

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Reporting

Optimize Costs With Actionable Insights

Utilize Xenia’s customizable dashboards and detailed analytics to enhance decision-making, improve efficiency, and ensure regulatory compliance.

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Other Xenia Features:

QR Codes

Work Schedules

Temperature Monitoring

AI SOP Writer

Team Chats

Corrective Actions

Equipment Management

Say Goodbye to Yoobic

Gain more control with Xenia’s advanced reporting, comprehensive platform, and intuitive UI—without the hefty price tag. Effortlessly scale and keep operations running smoothly, all while enjoying a straightforward, easy setup.

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Managing operations for leading multi-unit brands at 7000+ locations

Why Xenia is a Better Alternative to Yoobic

From AI agents that surface insights automatically to advanced analytics that measure real KPIs, we give you a modern platform built for execution and results.

Dashboard showing operations templates for janitorial, gym, and sauna inspections with a mobile interface for sauna inspection status and image tracking.

OPERATIONS EXECUTION

Execution-First Platform with Real-Time Visibility Into Every Operation

Route work to the right people automatically based on role, location, and shift schedule

Create ad-hoc tasks with instant follow-up assignments to specific team members

Access 1000+ pre-built digital templates across industries or create new ones instantly with AI

Verify task completion with mandatory photo verification and GPS timestamps

Dashboard screen showing audit insights with performance ratings, audit activity scores, and question section insights.

Robust Analytics & Reporting

Customizable KPIs to Measure Consistency & Compliance at Every Location

Custom dashboards that show performance by region, district, or store with drill-down capability

AI-powered predictive analytics to identify which locations need operational intervention

Automated daily or weekly PDF and Excel reports delivered to stakeholders

Field and district teams can quickly pinpoint which stores need coaching or training

Critical Control Point Analysis dashboard showing checklist for facility lighting and floor hazards with status, due dates, assignees, and notes.

Corrective Actions

Automated Work Orders, Corrective Tasks, and Maintenance Requests Based on Audit Answers

Score and weight audit questions to track compliance trends across locations over time

Approval workflows ensure the right managers review issues that need their attention

Bi-directional communication keeps managers and frontline teams aligned on issue resolution

Complete audit trail for compliance documentation and performance reviews

Award-Winning Support

Real-Time, Dedicated Support That Maintains an NPS of 90+

A dedicated success manager assigned to help you get set up properly from day one

Free AI-powered migration of your existing forms, workflows, and data from Yoobic or paper

Role-based training programs customized for managers, district teams, and frontline staff

Ongoing success management to ensure you're getting maximum value from the platform

A woman in a hard hat pointing at a tablet.

Award-Winning Support

Real-Time, Dedicated Support That Maintains an NPS of 90+

A dedicated success manager assigned to help you get set up properly from day one

Free AI-powered migration of your existing forms, workflows, and data from Yoobic or paper

Role-based training programs customized for managers, district teams, and frontline staff

Ongoing success management to ensure you're getting maximum value from the platform

Get a Demo

Xenia’s AI Suite of Features

Trained on millions of operational data points from frontline operations, our AI agents work alongside your team to surface insights automatically and help drive consistency across every location.

Smiling white robot head icon with antenna on a pink to purple gradient background.

Analytical Agent

Ask questions about your operations, and our Analytical Agent processes all your operational history to give you real insights instead of raw data dumps.

White icon of a photo with a sparkle on an orange and pink gradient rounded square background.

AI Photo Rollouts

Turn every photo into proof by visual verification using AI that analyzes uploads for equipment placement, brand standards, cleanliness, quality assurance, etc.

White sparkling stars icon on a blue gradient rounded square background.

Summaries

Get clear reports showing which locations are improving, which need support, and what patterns are emerging across your operations with AI-powered Summaries

Icon showing a white document with horizontal lines and a sparkle on a blue to green gradient background.

Template Agent

Create new templates or convert your existing SOPs and paper forms into a fully functional mobile checklist with logic, scoring, and compliance rules built in. With AI.

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Xenia AI

Xenia's Suite Of AI Capabilities

Automate workflows, surface insights, and give your team the tools to drive consistency across every location with Xenia’s in-built AI features

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AI Photo Rollouts

Shows photos and analyzes them at scale to measure consistency across all your locations.

AI Photo Rollouts

Shows photos and analyzes them at scale to measure consistency across all your locations.

AI Photo Rollouts

Shows photos and analyzes them at scale to measure consistency across all your locations.

AI Photo Rollouts

Shows photos and analyzes them at scale to measure consistency across all your locations.

MulTI-Location

Manage Every Location with One Operations Platform

Unify compliance, standardized procedures, maintenance and daily operations across every location in one place.

Customizable Site Hierarchy

Easily Deploy Initiatives Across Locations

Unified Reporting

Customizable Role Based Dashboards

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Frontline Teams

Managers

Regional Manager

Operations Director

VPs & Directors

Work

Report

Analyze

Diagonal upward arrow pointing to the upper right.

Strategize

Plan

Assign

Xenia: Complete Operations Execution App

Unlimited Conditional Logic Workflows

Xenia offers a conditional visibility feature to show or hide questions based on previous answers or location attributes, eliminating the duplication of forms.

Modern, Fast, and Intuitive Mobile Experience

Xenia is built using modern cloud technology, which requires zero training and works 10x faster than legacy platforms. Teams can complete audits, manage tasks, and communicate even when internet connectivity is spotty.

Two mobile app screens showing a work assignments list and a daily opening checklist with tasks, status, notes, photo and submit options.

Approval Workflows

Xenia adds approval workflows in digital checklists so regional managers can review submissions, add comments or annotations, and send them back for resubmission if something's not right.

User interface for connecting HRIS in a workspace named Xenia Squad, showing options to select integrations like UKG Pro, Workday, and ADP, with sections on HRIS sync, secure integration, and workflow automation.

Enterprise Integration That Connects Your Tech Stack

Xenia integrates with major HRIS platforms for automated provisioning and scheduling, connects via API to BI and ticketing systems like ServiceNow, and ensures secure, organization-wide SSO access.

Approval Workflows

Xenia adds approval workflows in digital checklists so regional managers can review submissions, add comments or annotations, and send them back for resubmission if something's not right.

Enterprise Integration That Connects Your Tech Stack

Xenia integrates with major HRIS platforms for automated provisioning and scheduling, connects via API to BI and ticketing systems like ServiceNow, and ensures secure, organization-wide SSO access.

Award-Winning Support

Your implementation includes a dedicated success manager who helps digitize your forms, configure your location hierarchy, set up user roles, and train your team—ensuring a smooth transition.

In-app Communication for Policy Rollouts and Announcements

Broadcast critical announcements filtered by role, location, or employee group for targeted communication with required sign-off tracking. Share documents and policies without switching apps and keep discussions focused and documented

User interface showing in-app messaging conversation with Wela Jane asking for help, alongside a Daily Opening Procedure task creation form with schedule and priority settings.

Get a Demo

Still not Convinced?

Whether you're new to task management or switching from Zenput, Xenia gives you more control with its user-friendly interface, powerful automation, and real-time insights—all at a transparent price point. Scale effortlessly and focus on what matters most to your business.

Tasks & Checklists

Assign Tasks and Build Powerful Mobile Friendly Checklists

Enable transparency and enforce accountability in your frontline team through Xenia’s centralized and flexible Task and Work Order Management feature.

Learn More

Inspections & Scored Audits

Maintain Quality and Drive Brand Adherence

Automate inspections, achieve regulatory compliance and simplify internal audits for a more robust operations management.

Learn More

Xenia AI

Use Xenia’s AI To Fast Track Content Creation & Insights

Generate new checklists, audits and documents in lightning speed with Xenia’s AI to fast track continuous business improvement — all easily accessible by your team on mobile.

Learn More

Repairs & Maintenance