Drive Better Operational Excellence with this Workjam Alternative

Choose Xenia for powerful reporting, intuitive task management, and flexible operations workflows — everything you need to drive better store-level execution without costly add-ons.

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4.9 / 5 stars based on reviews from

The reporting functionality in Xenia is significantly more advanced than what we had before."

Director of Operations,
C-Store Chain

Man in safety vest and hard hat using tablet

Why Choose Xenia over Workjam?

Better Insights Through Advanced Reporting

While Workjam provides basic completion tracking, it requires manual data extraction and Excel manipulation for insights. With Xenia's custom dashboards and real-time analytics, your team can instantly understand store performance, common issues, and operational trends without any manual effort.

Simplified Task Management with Intuitive Design

As you scale with Workjam, managing tasks becomes complex due to confusing navigation and multiple overlapping features. Xenia provides a drag-and-drop builder with unlimited conditional logic that lets you create and modify tasks in seconds without technical expertise.

Streamlined Operations Through Focused Functionality

Workjam tries to be everything (task management, learning, communications, payroll) but excels at nothing. Xenia's dedicated focus on operations management offers powerful store execution tools that let your team drive consistency without the bloat.

Smooth Transition to Xenia

Worried about switching from Workjam? With Xenia's migration support, your existing templates and checklists can be transferred seamlessly. Focus on scaling while we handle the setup for a disruption-free experience.

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Still not Convinced?

Whether you're new to task management or switching from Workjam, Xenia gives you more control with powerful reporting, intuitive task management, and focused operations tools, providing flexibility and transparent pricing, all designed to scale with ease.

Tasks & Checklists

Assign Tasks and Build Powerful Mobile Friendly Checklists

Enable transparency and enforce accountability in your frontline team through Xenia’s centralized and flexible Task and Work Order Management feature.

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Inspections & Scored Audits

Maintain Quality and Drive Brand Adherence

Automate inspections, achieve regulatory compliance and simplify internal audits for a more robust operations management.

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Xenia Mobile Upcoming Work Orders Mockup

Xenia AI

Use Xenia’s AI To Fast Track Content Creation & Insights

Generate new checklists, audits and documents in lightning speed with Xenia’s AI to fast track continuous business improvement — all easily accessible by your team on mobile.

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Repairs & Maintenance

Manage Requests and Track Maintenance

Use Xenia’s work request portal to route maintenance requests via QR codes and easily schedule preventative maintenance on all equipment.

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Documents and SOP’s

Streamline Internal Knowledge and Training

Manage all your team’s knowledge in one place with documents, SOP’s, powered by AI.

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Location Hierarchy

Organize Locations by City, State, and Region

Manage your organizational hierarchy with a flexible location structure allowing you to track and manage your team in any way you’d like.

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Reporting

Optimize Costs With Actionable Insights

Utilize Xenia’s customizable dashboards and detailed analytics to enhance decision-making, improve efficiency, and ensure regulatory compliance.

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Other Xenia Features:

QR Codes

Work Schedules

Temperature Monitoring

AI SOP Writer

Team Chats

Corrective Actions

Equipment Management

Say Goodbye to Workjam

Take control with Xenia's advanced analytics, drag-and-drop task builder, and an intuitive interface — without the hefty price tag. Effortlessly scale and keep operations running smoothly, all while enjoying a straightforward, easy setup.

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Trusted by 50+ multi-location brands | 7,000+ stores managed daily

Why Xenia is a Better Alternative to WorkJam

From AI agents that surface insights automatically to advanced analytics that measure real KPIs, we give you the most modern platform built for execution and results and not just scheduling and communication.

Modern AI-Backed Operations Platform

Execution-First Platform with Real-Time Visibility Into Every Operation

Route work to the right people automatically based on role, location, and shift schedule

Create ad-hoc tasks with instant follow-up assignments to specific team members

Access 1000+ pre-built digital templates across industries or create new ones with AI

Verify task completion with mandatory photo verification and GPS timestamps

Robust Analytics & Reporting

Customizable KPIs to Measure Consistency & Compliance at Every Location

Custom dashboards that show performance by region, district, or store with drill-down capability

AI-powered predictive analytics to identify which locations need operational intervention

Automated daily or weekly PDF and Excel reports delivered to stakeholders

Field and district teams can quickly pinpoint which stores need coaching or training

Corrective Actions

Automated Creation of Corrective Tasks and Work Orders Directly from Audit Answers

Score and weight audit questions to track compliance trends across locations over time

Approval workflows ensure the right managers review issues that need their attention

Bi-directional communication keeps managers and frontline teams aligned on issue resolution

Complete audit trail for compliance documentation, training opportunities, and performance reviews

Award-Winning Support

Real-Time, Dedicated Support That Maintains an NPS of 90+

A dedicated success manager assigned to help you get set up properly from day one

Free AI-powered migration of your existing forms, workflows, and data from WorkJam or spreadsheets

Role-based training programs customized for managers, district teams, and frontline staff

Ongoing success management to ensure you're getting maximum value from the platform

A woman in a hard hat pointing at a tablet.

Award-Winning Support

Real-Time, Dedicated Support That Maintains an NPS of 90+

A dedicated success manager assigned to help you get set up properly from day one

Free AI-powered migration of your existing forms, workflows, and data from WorkJam or spreadsheets

Role-based training programs customized for managers, district teams, and frontline staff

Ongoing success management to ensure you're getting maximum value from the platform

Get a Demo

Xenia’s AI Suite of Features

Our AI agents provide hidden insights into why performance varies across locations and what to do about it. Xenia’s AI is trained on millions of operational data points from frontline operations and helps your teams drive consistency across every location.

AI Template Builder

Create new templates or convert your existing SOPs and paper forms into a fully functional mobile checklist with logic, scoring, and compliance rules built in — with AI.

Analytical Agent

Ask questions about your operations, and our Analytical Agent processes all your operational history to give you real insights instead of raw data dumps.

AI Photo Analysis

Turn every photo into proof by visual verification using AI that analyzes uploads for equipment placement, brand standards, cleanliness, quality assurance, and more.

AI-Powered Summaries

Get clear reports showing which locations are improving, which need support, and what patterns are emerging across your operations with AI-powered Summaries.

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MulTI-Location

Manage Every Location with One Operations Platform

Unify compliance, standardized procedures, maintenance and daily operations across every location in one place.

Customizable Site Hierarchy

Easily Deploy Initiatives Across Locations

Unified Reporting

Customizable Role Based Dashboards

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Frontline Teams

Managers

Regional Manager

Operations Director

VPs & Directors

Work

Report

Analyze

Strategize

Plan

Assign

Xenia: Complete Operations Execution Software

Unlimited Conditional Logic Workflows

Xenia offers a conditional visibility feature to show or hide questions based on previous answers or location attributes, eliminating the duplication of forms.

Modern, Fast, and Intuitive Mobile Experience

Xenia is built using modern cloud technology focused on speed and simplicity. Teams can complete audits, manage tasks, and communicate even when internet connectivity is spotty — 10x faster than legacy platforms like WorkJam.

Approval Workflows

Xenia adds approval workflows in digital checklists so regional managers can review submissions, add comments or annotations, and send them back for resubmission if something's not right.

Enterprise Integration That Connects Your Tech Stack

Xenia integrates with major HRIS platforms for automated provisioning and scheduling, connects via API to BI and ticketing systems like ServiceNow, and ensures secure, organization-wide SSO access.

Approval Workflows

Xenia adds approval workflows in digital checklists so regional managers can review submissions, add comments or annotations, and send them back for resubmission if something's not right.

Enterprise Integration That Connects Your Tech Stack

Xenia integrates with major HRIS platforms for automated provisioning and scheduling, connects via API to BI and ticketing systems like ServiceNow, and ensures secure, organization-wide SSO access.

Award-Winning Support

Your implementation includes a dedicated success manager who helps digitize your forms, configure your location hierarchy, set up user roles, and train your team—ensuring a smooth transition.

In-app Communication for Policy Rollouts and Announcements

Broadcast critical announcements by role, location, or employee group for relevant communication with required sign-off tracking. Share documents and policies, and keep discussions focused and documented.

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Still not Convinced?

Whether you're new to task management or switching from Zenput, Xenia gives you more control with its user-friendly interface, powerful automation, and real-time insights—all at a transparent price point. Scale effortlessly and focus on what matters most to your business.

Tasks & Checklists

Assign Tasks and Build Powerful Mobile Friendly Checklists

Enable transparency and enforce accountability in your frontline team through Xenia’s centralized and flexible Task and Work Order Management feature.

Learn More

Inspections & Scored Audits

Maintain Quality and Drive Brand Adherence

Automate inspections, achieve regulatory compliance and simplify internal audits for a more robust operations management.

Learn More

Xenia AI

Use Xenia’s AI To Fast Track Content Creation & Insights

Generate new checklists, audits and documents in lightning speed with Xenia’s AI to fast track continuous business improvement — all easily accessible by your team on mobile.

Learn More

Repairs & Maintenance