#1 Restaurant Checklist App
Ace Retail Operations App

AI-Powered restaurant Checklist App: The Modern Alternative to Legacy Tools

Replace outdated tools with a platform that provides unlimited conditional logic, automated temperature logging, real-time compliance monitoring, and AI agents that surface actionable trends across all your business locations.
✓ AI-powered insights and automated reporting
✓ Bluetooth thermometer integration for food safety compliance
✓ Real-time visibility from corporate to store level
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Trusted by 50+ multi-location brands | 7,000+ stores managed daily
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Newk's Eatery
Power Market
Domino's Pizza logo with a red domino tile and blue tile featuring the brand name.
Logo of Dave's Hot Chicken featuring a stylized yellow chicken head with red comb and open red beak inside a circular border with the name around the edge.
Red Chick-fil-A logo with stylized chicken head forming the letter C.
Slim Chickens
Tipsy Putt
Huck's Market
Mach 1
OnCue
Adidas
Newk's Eatery
Power Market
Domino's Pizza logo with a red domino tile and blue tile featuring the brand name.
Logo of Dave's Hot Chicken featuring a stylized yellow chicken head with red comb and open red beak inside a circular border with the name around the edge.
Red Chick-fil-A logo with stylized chicken head forming the letter C.
Slim Chickens
Tipsy Putt
Huck's Market
Mach 1
OnCue
Adidas
Newk's Eatery
Power Market
Domino's Pizza logo with a red domino tile and blue tile featuring the brand name.
Logo of Dave's Hot Chicken featuring a stylized yellow chicken head with red comb and open red beak inside a circular border with the name around the edge.
Red Chick-fil-A logo with stylized chicken head forming the letter C.
Slim Chickens
Tipsy Putt
Huck's Market
Mach 1
OnCue
Adidas

Why Restaurant Operations Teams Choose Xenia

From AI agents that surface insights automatically to Bluetooth thermometers that eliminate manual entry, Xenia gives you a modern platform that measures real consistency and compliance KPIs—not just task completion.
Interface showing food temperature monitoring dashboard on a tablet and food safety inspection status on a smartphone screen.
Automated Temperature Monitoring

Bluetooth Thermometer Integration Eliminates Manual Entry and Ensures Food Safety Accuracy

Automated temperature logs with ThermoWorks Bluetooth thermometer integration
Manual input restriction to accept only Bluetooth-fed values, preventing manual entries
Automated alters for out-of-range readings or discrepancies to designated roles (GM, DM)
Separate AM/mid-shift/PM temp logs configured as trackable checklists with complete audit trails
Dashboard screen showing audit insights with performance ratings, audit activity scores, and question section insights.
Advanced Analytics OR AI-Powered Reporting

Turn Daily Checklists Into Actionable Insights with AI That Measures Real KPIs

AI analytical agent surfaces top failed items and compliance trends without manual work
Comparative performance reports track completion metrics by location with drill-down visibility
Automated PDF and Excel exports with complete response data for health department audits
The daily compliance view shows which locations completed or missed specific logs
Dashboard titled Critical Control Point Analysis showing assessments for facility lighting and floor hazard with pass/fail status and corrective tasks assigned.
Food Safety Audits

Digital Audits & Inspections That Include Scoring, Photos, and Corrective Actions

Weighted scoring, pass/fail breakdowns, and configurable audit templates for inspections
Automatic corrective action workflows and follow-ups triggered by failed audit items
Required visual proof and AI photo analysis to automatically flag non-compliant images
Schedule monthly internal inspections or run ad hoc audits; track health scores with AI analysis
Unlimited Conditional Logic

One Flexible Template Adapts to Every Location's Unique Needs Without Form Duplication

Unlimited if/then conditional branching with per-choice logic within single questions
Conditional visibility shows/hides sections based on the specific location attributes
Build complex opening/closing/mid-shift checklists that adapt dynamically to each restaurant
AI-Powered executive dashboards to compare performance of multiple locations in minutes, not hours
Automation builder interface showing a conditional logic setup for the question 'How many bottles did you use?' with an 'is between' condition set from 0 to 85, trigger actions including requiring image capture, sending notifications, and creating a task.
Automation builder interface showing a conditional logic setup for the question 'How many bottles did you use?' with an 'is between' condition set from 0 to 85, trigger actions including requiring image capture, sending notifications, and creating a task.
Unlimited Conditional Logic

One Flexible Template Adapts to Every Location's Unique Needs Without Form Duplication

Unlimited if/then conditional branching with per-choice logic within single questions
Conditional visibility shows/hides sections based on the specific location attributes
Build complex opening/closing/mid-shift checklists that adapt dynamically to each restaurant
AI-Powered executive dashboards to compare performance of multiple locations in minutes, not hours
Get a Demo

Xenia's Suite of AI Capabilities

Xenia AI tells you why it matters and what to do about it. Trained on millions of operational data points from multi-unit restaurants, Xenia's AI is your operational assistant that turns checklists into strategic insights
Icon showing a white document with horizontal lines and a sparkle on a blue to green gradient background.

Template Agent

Digitize existing paper checklists, PDFs, and Excel forms into mobile-friendly operational templates with temperature fields, weighted scoring, conditional logic, and compliance rules—or create new restaurant checklists from scratch using AI assistance.

Smiling white robot head icon with antenna on a pink to purple gradient background.

Analytical Agent

Xenia's AI copilot builds custom reports via chat and analyzes large submission datasets across all locations. It surfaces the top failed checklist items, compliance trends, and multi-location performance without manual spreadsheet work or data exports.

White icon of a photo with a sparkle on an orange and pink gradient rounded square background.

AI Photo Rollouts

Xenia's built-in AI verification automatically detects issues in submitted photos, proper line setup, bathroom cleanliness, and equipment placement—supporting photo-first workflows in daily restaurant operations and food safety audits.

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Summaries

Generate per-submission summaries with key photos and issues, plus roll-up summaries across all locations for any checklist. Admin-configurable prompts tailor summary content. Automated reporting delivers insights and narrative readouts, fast.

Get a Demo
Xenia AI

Xenia's Suite Of AI Capabilities

Automate workflows, surface insights, and give your team the tools to drive consistency across every location with Xenia’s in-built AI features
White icon of a photo with a sparkle on an orange and pink gradient rounded square background.

AI Photo Rollouts

Xenia's built-in AI verification automatically detects issues in submitted photos, proper line setup, bathroom cleanliness, and equipment placement—supporting photo-first workflows in daily restaurant operations and food safety audits.

Smiling white robot head icon with antenna on a pink to purple gradient background.

Analytical Agent

Xenia's AI copilot builds custom reports via chat and analyzes large submission datasets across all locations. It surfaces the top failed checklist items, compliance trends, and multi-location performance without manual spreadsheet work or data exports.

White sparkling stars icon on a blue gradient rounded square background.

Summaries

Generate per-submission summaries with key photos and issues, plus roll-up summaries across all locations for any checklist. Admin-configurable prompts tailor summary content. Automated reporting delivers insights and narrative readouts, fast.

Icon showing a white document with horizontal lines and a sparkle on a blue to green gradient background.

Template Agent

Digitize existing paper checklists, PDFs, and Excel forms into mobile-friendly operational templates with temperature fields, weighted scoring, conditional logic, and compliance rules—or create new restaurant checklists from scratch using AI assistance.

Get a Demo

AI Photo Rollouts

Shows photos and analyzes them at scale to measure consistency across all your locations.

AI Photo Rollouts

Shows photos and analyzes them at scale to measure consistency across all your locations.

AI Photo Rollouts

Shows photos and analyzes them at scale to measure consistency across all your locations.

AI Photo Rollouts

Shows photos and analyzes them at scale to measure consistency across all your locations.

Multi-Location

Manage Every Location with One Operations Platform

Unify compliance, standardized procedures, maintenance and daily operations across every location in one place.
Customizable Site Hierarchy
Easily Deploy Initiatives Across Locations
Unified Reporting
Customizable Role Based Dashboards
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Why Xenia Outperforms Legacy Restaurant Checklist Apps

Award-Winning Support with NPS 90+

Our dedicated success manager helps you migrate from SafetyCulture to Xenia and modernize your entire operations. From free AI-powered form digitization to hands-on training and ongoing optimization, we support you at every stage.

Light gray iPhone with a black screen and rounded edges.

Modern, Fast, and Intuitive Mobile Experience

Xenia is built using modern cloud technology, which requires zero training and works 10x faster than legacy platforms. Teams can complete audits, manage tasks, and communicate even when internet connectivity is spotty.

Two mobile app screens showing a work assignments list and a daily opening checklist with tasks, status, notes, photo and submit options.

In-app Communication for Policy Rollouts and Announcements

Broadcast critical announcements filtered by role, location, or employee group for targeted communication with required sign-off tracking. Share documents and policies without switching apps and keep discussions focused and documented

User interface showing in-app messaging conversation with Wela Jane asking for help, alongside a Daily Opening Procedure task creation form with schedule and priority settings.
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Still not Convinced?

Whether you're new to task management or switching from Zenput, Xenia gives you more control with its user-friendly interface, powerful automation, and real-time insights—all at a transparent price point. Scale effortlessly and focus on what matters most to your business.
Operations Workflows & Templates
Task Management
Xenia AI
Inspections and Audits
Work Orders & Requests
Team Communication & Resources
Location Hierarchy & Permissions
Analytics & Reporting
Other Features
Operations Workflows & Templates

Standardize Operations and Ensure Consistent Execution

Xenia eliminates operational inconsistency with automated templates and workflows. Ensure every task is completed correctly, every time, across all locations while maintaining full visibility and compliance with your policies and procedures.
Learn More
Xenia Checklist Logic MockupXenia Mobile Upcoming Work Orders Mockup
Task Management

Scale Team Execution ‍Across All Locations

Xenia connects your entire multi-unit operation with transparent task workflows that drive accountability from field to store. Assign, track, and complete daily procedures seamlessly across all locations.
Learn More
Facility lighting check with options Pass, Fail, and N/A; corrective task is changing a light bulb marked complete with due date July 7, 2023, assigned to John Tiply and created by Sarah Sanchez.Inspection question asking if the floor is free from slip, trip, or fall hazards with options Pass, Fail, and N/A, highlighting Fail with a corrective task to clean work area assigned to Jeff Ziegler, due July 7, 2023, created by Muhammad Ahmad.Xenia Mobile Work Orders Mockup
Xenia AI

Use Xenia's AI to spots patterns, predicts problems, and keeps every location running smoothly

Generate new checklists, audits and documents in lightning speed with Xenia’s AI to fast track continuous business improvement — all easily accessible by your team on mobile.
Learn More
Inspections and Audits

Enforce Brand Standards ‍with Digital Inspections

Xenia enables field teams and district managers to conduct consistent evaluations that measure what matters. Track compliance, identify improvement opportunities, and take corrective action with powerful mobile tools that work offline and sync automatically.
Learn More
Icons for John Anderson and Theresa Webb next to the text Water Heater Maintenance.Text 'HVAC Inspection' with teal circle containing 'J' next to name John Anderson and pink circle containing 'A' next to name Annette Black.Interface section showing 'Cooling System Inspection' assigned to John Anderson and Annette Black with their initials in colored circles.Two user icons with names: pink circle with B for Brooklyn Simmons and blue circle with F for Floyd Miles, each next to their names and roles.User avatars and names: pink circle with B for Brooklyn Simmons, blue circle with F for Floyd Miles, and text 'Boiler Preventive Maintena...'.
Facility Safety Inspection interface showing a checklist with tasks: adequate lighting and slip hazards, with corrective tasks assigned and statuses like Open and In Progress dated July 7, 2023.Annotate Xenia Mobile Mockup
Work Orders & Requests

Streamline Work Order Management ‍From Creation to Completion

Xenia streamlines equipment repairs and facility requests from submission to resolution. Track maintenance work orders across hundreds of stores with complete visibility into costs, vendor assignments, and completion status, all in one centralized platform.
Learn More
Xenia Document Storage MockupXenia Mobile Documents Mockup
Icons for John Anderson and Theresa Webb next to the text Water Heater Maintenance.Text 'HVAC Inspection' with teal circle containing 'J' next to name John Anderson and pink circle containing 'A' next to name Annette Black.Interface section showing 'Cooling System Inspection' assigned to John Anderson and Annette Black with their initials in colored circles.Two user icons with names: pink circle with B for Brooklyn Simmons and blue circle with F for Floyd Miles, each next to their names and roles.User avatars and names: pink circle with B for Brooklyn Simmons, blue circle with F for Floyd Miles, and text 'Boiler Preventive Maintena...'.
Xenia Work Order Requests MockupAnnotate Xenia Mobile Mockup
Team Communication & Resources

Centralized Communication ‍for Your Entire Organization

Xenia provides frontline teams with everything they need in one mobile app: company announcements, training resources, policy documents, and team messaging. Ensure every employee has instant access to critical information, regardless of location or role.
Learn More
Xenia Chats MockupXenia Location Hierarchy Mockup
Location Hierarchy & Permissions

Organize Multi-Site Operations ‍with Precision Access Control

Xenia provides customizable location hierarchies and role-based permissions that mirror your organizational structure. Control who sees what data, deploy work to the right locations, and ensure district managers only access stores within their realm of responsibility.
Learn More
Xenia Corrective Work Order Mockup Xenia Location Hierarchy Mockup
Analytics & Reporting

Deeper insights, smarter operations.

Get deep insights into work history, team performance, asset health and more, so you can make better decisions and anticipate operational needs.
Learn More
Xenia Analytics MockupXenia Scheduled Work Completion Mockup

Other Xenia Features:

QR Codes

Use QR codes to start inspections, log data and more.

Work Schedules

Create recurring schedules for your most critical workflows.

Temperature Monitoring

24/7 temperature monitoring with automated alerts via wireless sensors.

AI SOP Writer

Generate standard operating procedure templates with AI

Team Chats

Centralize communication for your frontline from team chats to company announcements.

Corrective Actions

Resolve failed inspections and hazards with corrective action workflows.
Facility maintenance icon

Equipment Management

Track maintenance cost and work order history for every asset.

How Leading Brands Run Smoother
Operations With Xenia

Power MarketTipsy PuttNewk's EateryHillStone Restaurant GroupBacari

360+

Locations Digitized

Power Market completely transformed operations from manual paper-based systems to automated digital workflows across the entire network.

100%

Process Automation

Eliminated manual HR approvals, task routing, and operational checklists, reducing administrative overhead and increasing accountability.

Multi-Format Standardization

Xenia unified Power Market's operations across diverse store types, including beer caves, car washes, and regional layouts with consistent standards.
"We moved everything from paper to online... from verbal checklists and instructions into scheduled tasks and scheduled checklists. Xenia helps automate everything."
Fidaa Mohrez
Senior Director of Operational Systems, Power Market

40%

Faster Task Resolution

Operational tasks resolved 40% faster with digital checklists and automated task-tracking systems.

100%

Staff Adoption

Complete adoption across all locations with bilingual checklists and QR code access for instant process deployment.

30%

Admin Reduction

Reduced administrative time through streamlined communication and automated documentation, ensuring consistent safety and cleanliness standards.
“Xenia enabled us to document our daily processes digitally, making the deployment of consistent operating processes & checklists across our restaurants instantaneous.”
Owner
Multi-Unit Operator, Tipsy Putt

100+

Franchise Locations

Franchise locations with streamlined digital audit processes, replacing manual Excel-based Rose Reports completely.

Automated Scoring

Significant time savings through automated audit scoring calculations and professional PDF report generation with photos.

Digital Transformation

Eliminated manual calculations and streamlined the field audit process for both Rose Reports and line checks.
"We've got a lot of manual stuff going on, but as we get bigger, we're going to have to look at this in a more streamlined fashion. Xenia saves us a ton of time with the platform."
Brad Forsythe
Field Business Consultant, Newk's Eatery

40+

Restaurant Locations

Restaurant locations with streamlined digital audit processes ensure consistent operational excellence and quality standards.

Automated Scoring

Digital audit process with automatic scoring calculations, eliminating manual processes and enhancing documentation accuracy significantly.

Quality Assurance

Standardized quality monitoring across all locations, maintaining consistent service standards and operational excellence benchmarks.
"The digital audit process has transformed how we maintain quality standards across our locations. Xenia's automated scoring saves us significant time while ensuring consistent operational excellence."
Operations Manager
Field Operations, Hillstone Group Restaurants

100%

Daily Operating Compliance

Compliance with daily operating checklists was achieved across all 8 Bacari restaurant locations through standardized protocols.

Centralized Communication

Eliminated fragmented communication channels by consolidating all operational processes into one unified platform for seamless information flow.

Enhanced Training Efficiency

Streamlined employee onboarding and training processes, ensuring consistent delivery of Bacari's service standards across all locations.
"Xenia has revolutionized how we operate at Bacari Restaurants, seamlessly integrating every aspect from daily checklists to training and equipment management. It's not just a tool; it's our recipe for maintaining excellence across all our locations."
Deputy Director of Operations
Bacari Restaurants
Read More Success Stories

Ready to Experience AI-Powered Restaurant Operations?

Seamlessly switch to Xenia with free AI-powered form digitization, flexible month-to-month plans, and a dedicated success manager. Experience the most modern restaurant operations platform that delivers real consistency and compliance KPIs—not just "done/not done" reporting.
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