Build, Manage, and Execute Every Restaurant's Checklist in Real Time
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Schedule a Personalized Demo
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7,000+ restaurants run their daily checklists on Xenia
Know It Today
Missed opening or closing tasks surface the moment they happen, so a regional manager sees the gap today, not next week.
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Fixes, Not Just Flags
A failed temperature check or skipped step creates a corrective task with an owner and a deadline, automatically.
One Template, Every Format
Conditional logic reshapes a single checklist per restaurant, so a patio location and a drive-thru never see the same questions.
Run Every Restaurant on the Same Integrated AI System
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AI Built Into Every Checklist, Not Bolted On
AI Photo Rollouts
Every submitted photo gets checked automatically against your standards. Flagged without anyone reviewing hundreds of images by hand.
AI Insights Agent
Ask a plain-English question about any restaurant or the whole network and get an answer with the data behind it, not just a dashboard.
AI Template Agent
Upload a paper checklist, PDF, or Excel form and Template Agent converts it into a mobile-ready checklist with temperature fields, scoring, and conditional logic in place. Or build one from scratch.
AI Summaries
Roll-up summaries cover every location for any checklist, delivered as a scheduled daily briefing so a district manager starts the day already knowing what needs attention.
Built to Run Daily Operations at Multi-Unit Scale
Multi-brand workspace
Custom site hierarchy, synced automatically from your HRIS
Role-based permissions
Role-based dashboards for COO, DM, and store manager
Enterprise-ready
Bidirectional approval workflows, store to regional to corporate
Connects to the systems you already run
Unlimited conditional logic across every format, every location
Unlimited data retention
Your history stays available, with no two-year cap.
A Restaurant Checklist Platform That Keeps Improving
Fast Enough for the Frontline
95% adoption across our customer base, because Xenia needs near-zero training and runs on a shared tablet or a personal phone without slowing anyone down mid-shift.
Real Support, Not a Ticket Queue
White-glove onboarding is included at no extra fee, with a dedicated success manager for four to six months helping you build and launch your first checklists.
Built on Modern Cloud Technology
No clunky legacy interface to work around. Xenia runs fast, syncs offline, and ships new features on a regular cadence instead of a multi-year release cycle.
Independent and Actively Investing
A $12M Series A led by PSG Equity in November 2025 funds a growing product roadmap, so the platform you adopt today keeps getting better, not slower.
What to Look for in a
Restaurant Checklist Software
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Real Multi-Unit Restaurant Operators, Real Results
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“We moved everything from paper to online... from verbal checklists and instructions into scheduled tasks and scheduled checklists. Xenia helps automate everything.”
"We've got a lot of manual stuff going on, but as we get bigger, we're going to have to look at this in a more streamlined fashion. Xenia saves us a ton of time with the platform."
Frequently Asked Questions
How do we roll out restaurant checklist software to 50+ locations without a mess?
Start with one checklist, not all of them. Opening is the highest-frequency, highest-visibility habit, so it goes first. Pilot in three to five restaurants for two weeks, then template and clone across the chain. Full deployment typically lands in six to eight weeks, and timing varies by size and scope.
Will frontline staff actually use a restaurant checklist app?
Yes. 95% adoption across our customer base. Xenia is mobile-first, needs near-zero training, and works on shared store tablets with PIN access or on personal devices, whichever your restaurants already use.
Can we bring our existing paper checklists and SOPs?
Yes. Template Agent converts paper, PDF, or Excel checklists into mobile-ready templates in minutes, so your existing restaurant checklists and temperature logs come across without a manual rebuild.
What happens when a checklist item fails or a temperature reads out of range?
The checklist creates a corrective task automatically, assigned to the right role with a deadline. If it is not closed in time, it escalates to the district or regional manager, and a broken asset can spin up a work order from the same record.
Is this a scheduling or POS tool for restaurants?
No. Xenia tracks checklist and task execution, not labor scheduling or transactions. It complements scheduling tools and your POS, and replaces a legacy checklist app, paper logs, and a separate corrective action spreadsheet.
How does restaurant checklist software pricing work?
Xenia offers both per-location and per-user pricing, and per-location includes unlimited users. White-glove onboarding is included at no additional fee. Book a demo for a quote scoped to your restaurant count.
Got a question? Send us your query.
Ready to Run Every Restaurant on One Checklist?
