Restaurant Task Management Software: Digital Checklists & Temperature Logs

Simplify restaurant operations with digital restaurant checklists, automated temperature logs, and daily task management tools that standardize accountability, food safety and operational procedures across all locations.

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4.9 / 5 stars based on reviews from

"Implementing Xenia has seamlessly knit together our multiple locations, boosting operational standards to ensure every guest experiences our Demos' and PDK excellence."

President & Owner,
Demos' Restaurant

Unify Checklists, Daily Operations and Food Safety

Digital Checklists & Task Management

Streamline daily operations with customizable digital checklists, SOPs and tasks that can be assigned across teams with detailed tracking capabilities. Temperature monitoring via Bluetooth sensors automates food safety compliance while triggering instant alerts and corrective actions for out-of-range readings.

Opening, Closing, Cleaning Checklists and More

Digitize all of your procedures. Whether it be daily opening & closing checklists, cleaning procedures or even daily food temperature logs. Xenia allows for you to give your employees a mobile app that they actually love using. Easy to set up, live in minutes.

Four overlapping smartphone screens showing inspection and task management app interfaces with checklists, calendar agenda, and document folders.

Safety & Compliance Management

Ensure regulatory compliance through digital audits, incident reporting, and corrective action tracking that creates a documented trail of food safety and workplace safety measures. The platform enables systematic HACCP and FSMA execution while generating detailed compliance reports.

Light gray iPhone with a black screen and rounded edges.

Accountability & Analytics

Drive accountability through secure team messaging and announcements while gaining actionable insights from customizable dashboards showing employee performance, maintenance history, and compliance metrics. All data can be organized, filtered and exported for deeper analysis.

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Still not Convinced?

Whether you're new to restaurant task management or looking to switch from another platform, Xenia gives you more control over your operations with greater flexibility, transparent pricing, and seamless onboarding. Plus, you can easily scale without worry about hidden fees.

Tasks & Checklists

Assign Tasks and Build Powerful Mobile Friendly Checklists

Enable transparency and enforce accountability in your frontline team through Xenia’s centralized and flexible Task and Work Order Management feature.

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Facility lighting check with options Pass, Fail, and N/A; corrective task is changing a light bulb marked complete with due date July 7, 2023, assigned to John Tiply and created by Sarah Sanchez.

Inspection question asking if the floor is free from slip, trip, or fall hazards with options Pass, Fail, and N/A, highlighting Fail with a corrective task to clean work area assigned to Jeff Ziegler, due July 7, 2023, created by Muhammad Ahmad.

Inspections & Scored Audits

Maintain Quality and Drive Brand Adherence

Automate inspections, achieve regulatory compliance and simplify internal audits for a more robust operations management.

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Xenia Mobile Upcoming Work Orders Mockup

Xenia AI

Use Xenia’s AI To Fast Track Content Creation & Insights

Generate new checklists, audits and documents in lightning speed with Xenia’s AI to fast track continuous business improvement — all easily accessible by your team on mobile.

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Repairs & Maintenance

Manage Requests and Track Maintenance

Use Xenia’s work request portal to route maintenance requests via QR codes and easily schedule preventative maintenance on all equipment.

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Icons for John Anderson and Theresa Webb next to the text Water Heater Maintenance.

Text 'HVAC Inspection' with teal circle containing 'J' next to name John Anderson and pink circle containing 'A' next to name Annette Black.

Interface section showing 'Cooling System Inspection' assigned to John Anderson and Annette Black with their initials in colored circles.

Two user icons with names: pink circle with B for Brooklyn Simmons and blue circle with F for Floyd Miles, each next to their names and roles.

User avatars and names: pink circle with B for Brooklyn Simmons, blue circle with F for Floyd Miles, and text 'Boiler Preventive Maintena...'.

Documents and SOP’s

Streamline Internal Knowledge and Training

Manage all your team’s knowledge in one place with documents, SOP’s, powered by AI.

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Location Hierarchy

Organize Locations by City, State, and Region

Manage your organizational hierarchy with a flexible location structure allowing you to track and manage your team in any way you’d like.

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Reporting

Optimize Costs With Actionable Insights

Utilize Xenia’s customizable dashboards and detailed analytics to enhance decision-making, improve efficiency, and ensure regulatory compliance.

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Other Xenia Features:

QR Codes

Work Schedules

Temperature Monitoring

AI SOP Writer

Team Chats

Corrective Actions

Equipment Management

Try Xenia Out For Free and Streamline Operations

Ready to manage work more efficiently? No credit card required.

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Trusted by 50+ multi-location brands | 7,000+ stores managed daily

Why Restaurant Operations Teams Choose Xenia

From AI agents that surface insights automatically to Bluetooth thermometers that eliminate manual entry, Xenia gives you a modern platform that measures real consistency and compliance KPIs—not just task completion.

Interface showing food temperature monitoring dashboard on a tablet and food safety inspection status on a smartphone screen.

Automated Temperature Monitoring

Bluetooth Thermometer Integration Eliminates Manual Entry and Ensures Food Safety Accuracy

Automated temperature logs with ThermoWorks Bluetooth thermometer integration

Manual input restriction to accept only Bluetooth-fed values, preventing manual entries

Automated alters for out-of-range readings or discrepancies to designated roles (GM, DM)

Separate AM/mid-shift/PM temp logs configured as trackable checklists with complete audit trails

Dashboard screen showing audit insights with performance ratings, audit activity scores, and question section insights.

Advanced Analytics OR AI-Powered Reporting

Turn Daily Checklists Into Actionable Insights with AI That Measures Real KPIs

AI analytical agent surfaces top failed items and compliance trends without manual work

Comparative performance reports track completion metrics by location with drill-down visibility

Automated PDF and Excel exports with complete response data for health department audits

The daily compliance view shows which locations completed or missed specific logs

Dashboard titled Critical Control Point Analysis showing assessments for facility lighting and floor hazard with pass/fail status and corrective tasks assigned.

Food Safety Audits

Digital Audits & Inspections That Include Scoring, Photos, and Corrective Actions

Weighted scoring, pass/fail breakdowns, and configurable audit templates for inspections

Automatic corrective action workflows and follow-ups triggered by failed audit items

Required visual proof and AI photo analysis to automatically flag non-compliant images

Schedule monthly internal inspections or run ad hoc audits; track health scores with AI analysis

Unlimited Conditional Logic

One Flexible Template Adapts to Every Location's Unique Needs Without Form Duplication

Unlimited if/then conditional branching with per-choice logic within single questions

Conditional visibility shows/hides sections based on the specific location attributes

Build complex opening/closing/mid-shift checklists that adapt dynamically to each restaurant

AI-Powered executive dashboards to compare performance of multiple locations in minutes, not hours

Automation builder interface showing a conditional logic setup for the question 'How many bottles did you use?' with an 'is between' condition set from 0 to 85, trigger actions including requiring image capture, sending notifications, and creating a task.

Unlimited Conditional Logic

One Flexible Template Adapts to Every Location's Unique Needs Without Form Duplication

Unlimited if/then conditional branching with per-choice logic within single questions

Conditional visibility shows/hides sections based on the specific location attributes

Build complex opening/closing/mid-shift checklists that adapt dynamically to each restaurant

AI-Powered executive dashboards to compare performance of multiple locations in minutes, not hours

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Xenia's Suite of AI Capabilities

Xenia AI tells you why it matters and what to do about it. Trained on millions of operational data points from multi-unit restaurants, Xenia's AI is your operational assistant that turns checklists into strategic insights

Icon showing a white document with horizontal lines and a sparkle on a blue to green gradient background.

Template Agent

Digitize existing paper checklists, PDFs, and Excel forms into mobile-friendly operational templates with temperature fields, weighted scoring, conditional logic, and compliance rules—or create new restaurant checklists from scratch using AI assistance.

Smiling white robot head icon with antenna on a pink to purple gradient background.

Analytical Agent

Xenia's AI copilot builds custom reports via chat and analyzes large submission datasets across all locations. It surfaces the top failed checklist items, compliance trends, and multi-location performance without manual spreadsheet work or data exports.

White icon of a photo with a sparkle on an orange and pink gradient rounded square background.

AI Photo Rollouts

Xenia's built-in AI verification automatically detects issues in submitted photos, proper line setup, bathroom cleanliness, and equipment placement—supporting photo-first workflows in daily restaurant operations and food safety audits.

White sparkling stars icon on a blue gradient rounded square background.

Summaries

Generate per-submission summaries with key photos and issues, plus roll-up summaries across all locations for any checklist. Admin-configurable prompts tailor summary content. Automated reporting delivers insights and narrative readouts, fast.

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Xenia AI

Xenia's Suite Of AI Capabilities

Automate workflows, surface insights, and give your team the tools to drive consistency across every location with Xenia’s in-built AI features

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AI Photo Rollouts

Shows photos and analyzes them at scale to measure consistency across all your locations.

AI Photo Rollouts

Shows photos and analyzes them at scale to measure consistency across all your locations.

AI Photo Rollouts

Shows photos and analyzes them at scale to measure consistency across all your locations.

AI Photo Rollouts

Shows photos and analyzes them at scale to measure consistency across all your locations.

MulTI-Location

Manage Every Location with One Operations Platform

Unify compliance, standardized procedures, maintenance and daily operations across every location in one place.

Customizable Site Hierarchy

Easily Deploy Initiatives Across Locations

Unified Reporting

Customizable Role Based Dashboards

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Frontline Teams

Managers

Regional Manager

Operations Director

VPs & Directors

Work

Report

Analyze

Diagonal upward arrow pointing to the upper right.

Strategize

Plan

Assign

Why Xenia Outperforms Legacy Restaurant Checklist Apps

Award-Winning Support with NPS 90+

Our dedicated success manager helps you migrate from SafetyCulture to Xenia and modernize your entire operations. From free AI-powered form digitization to hands-on training and ongoing optimization, we support you at every stage.

Modern, Fast, and Intuitive Mobile Experience

Xenia is built using modern cloud technology, which requires zero training and works 10x faster than legacy platforms. Teams can complete audits, manage tasks, and communicate even when internet connectivity is spotty.

Two mobile app screens showing a work assignments list and a daily opening checklist with tasks, status, notes, photo and submit options.

In-app Communication for Policy Rollouts and Announcements

Broadcast critical announcements filtered by role, location, or employee group for targeted communication with required sign-off tracking. Share documents and policies without switching apps and keep discussions focused and documented

User interface showing in-app messaging conversation with Wela Jane asking for help, alongside a Daily Opening Procedure task creation form with schedule and priority settings.

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Still not Convinced?

Whether you're new to task management or switching from Zenput, Xenia gives you more control with its user-friendly interface, powerful automation, and real-time insights—all at a transparent price point. Scale effortlessly and focus on what matters most to your business.

Tasks & Checklists

Assign Tasks and Build Powerful Mobile Friendly Checklists

Enable transparency and enforce accountability in your frontline team through Xenia’s centralized and flexible Task and Work Order Management feature.

Learn More

Inspections & Scored Audits

Maintain Quality and Drive Brand Adherence

Automate inspections, achieve regulatory compliance and simplify internal audits for a more robust operations management.

Learn More

Xenia AI

Use Xenia’s AI To Fast Track Content Creation & Insights

Generate new checklists, audits and documents in lightning speed with Xenia’s AI to fast track continuous business improvement — all easily accessible by your team on mobile.

Learn More

Repairs & Maintenance