Trusted by 300+ multi-location brands | 12,000+ stores managed daily

Why Restaurant Operations Teams Choose Xenia

From AI agents that surface insights automatically to Bluetooth thermometers that eliminate manual entry, Xenia gives you a modern platform that measures real consistency and compliance KPIs—not just task completion.

Interface showing food temperature monitoring dashboard on a tablet and food safety inspection status on a smartphone screen.

Automated Temperature Monitoring

Bluetooth Thermometer Integration Eliminates Manual Entry and Ensures Food Safety Accuracy

Automated temperature logs with ThermoWorks Bluetooth thermometer integration

Manual input restriction to accept only Bluetooth-fed values, preventing manual entries

Automated alters for out-of-range readings or discrepancies to designated roles (GM, DM)

Separate AM/mid-shift/PM temp logs configured as trackable checklists with complete audit trails

Dashboard screen showing audit insights with performance ratings, audit activity scores, and question section insights.

Advanced Analytics OR AI-Powered Reporting

Turn Daily Checklists Into Actionable Insights with AI That Measures Real KPIs

AI analytical agent surfaces top failed items and compliance trends without manual work

Comparative performance reports track completion metrics by location with drill-down visibility

Automated PDF and Excel exports with complete response data for health department audits

The daily compliance view shows which locations completed or missed specific logs

Dashboard titled Critical Control Point Analysis showing assessments for facility lighting and floor hazard with pass/fail status and corrective tasks assigned.

Food Safety Audits

Digital Audits & Inspections That Include Scoring, Photos, and Corrective Actions

Weighted scoring, pass/fail breakdowns, and configurable audit templates for inspections

Automatic corrective action workflows and follow-ups triggered by failed audit items

Required visual proof and AI photo analysis to automatically flag non-compliant images

Schedule monthly internal inspections or run ad hoc audits; track health scores with AI analysis

Unlimited Conditional Logic

One Flexible Template Adapts to Every Location's Unique Needs Without Form Duplication

Unlimited if/then conditional branching with per-choice logic within single questions

Conditional visibility shows/hides sections based on the specific location attributes

Build complex opening/closing/mid-shift checklists that adapt dynamically to each restaurant

AI-Powered executive dashboards to compare performance of multiple locations in minutes, not hours

Automation builder interface showing a conditional logic setup for the question 'How many bottles did you use?' with an 'is between' condition set from 0 to 85, trigger actions including requiring image capture, sending notifications, and creating a task.

Unlimited Conditional Logic

One Flexible Template Adapts to Every Location's Unique Needs Without Form Duplication

Unlimited if/then conditional branching with per-choice logic within single questions

Conditional visibility shows/hides sections based on the specific location attributes

Build complex opening/closing/mid-shift checklists that adapt dynamically to each restaurant

AI-Powered executive dashboards to compare performance of multiple locations in minutes, not hours

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Xenia's Suite of AI Capabilities

Xenia AI tells you why it matters and what to do about it. Trained on millions of operational data points from multi-unit restaurants, Xenia's AI is your operational assistant that turns checklists into strategic insights

Icon showing a white document with horizontal lines and a sparkle on a blue to green gradient background.

Template Agent

Digitize existing paper checklists, PDFs, and Excel forms into mobile-friendly operational templates with temperature fields, weighted scoring, conditional logic, and compliance rules—or create new restaurant checklists from scratch using AI assistance.

Smiling white robot head icon with antenna on a pink to purple gradient background.

Analytical Agent

Xenia's AI copilot builds custom reports via chat and analyzes large submission datasets across all locations. It surfaces the top failed checklist items, compliance trends, and multi-location performance without manual spreadsheet work or data exports.

White icon of a photo with a sparkle on an orange and pink gradient rounded square background.

AI Photo Rollouts

Xenia's built-in AI verification automatically detects issues in submitted photos, proper line setup, bathroom cleanliness, and equipment placement—supporting photo-first workflows in daily restaurant operations and food safety audits.

White sparkling stars icon on a blue gradient rounded square background.

Summaries

Generate per-submission summaries with key photos and issues, plus roll-up summaries across all locations for any checklist. Admin-configurable prompts tailor summary content. Automated reporting delivers insights and narrative readouts, fast.

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Xenia AI

Xenia's Suite Of AI Capabilities

Automate workflows, surface insights, and give your team the tools to drive consistency across every location with Xenia’s in-built AI features

Get a Demo

AI Photo Rollouts

Shows photos and analyzes them at scale to measure consistency across all your locations.

AI Photo Rollouts

Shows photos and analyzes them at scale to measure consistency across all your locations.

AI Photo Rollouts

Shows photos and analyzes them at scale to measure consistency across all your locations.

AI Photo Rollouts

Shows photos and analyzes them at scale to measure consistency across all your locations.

Multi-Location

Manage Every Location with One Operations Platform

Unify compliance, standardized procedures, maintenance and daily operations across every location in one place.

Customizable Site Hierarchy

Easily Deploy Initiatives Across Locations

Unified Reporting

Customizable Role Based Dashboards

User interface of Xenia task and work orders app showing workspace selection with Happy Café Austin, Houston, Dallas, and El Paso, and task lists by status including In Progress and On Hold.

Why Xenia Outperforms Legacy Restaurant Checklist Apps

Award-Winning Support with NPS 90+

Our dedicated success manager helps you migrate from SafetyCulture to Xenia and modernize your entire operations. From free AI-powered form digitization to hands-on training and ongoing optimization, we support you at every stage.

Light gray iPhone with a black screen and rounded edges.

Modern, Fast, and Intuitive Mobile Experience

Xenia is built using modern cloud technology, which requires zero training and works 10x faster than legacy platforms. Teams can complete audits, manage tasks, and communicate even when internet connectivity is spotty.

Two mobile app screens showing a work assignments list and a daily opening checklist with tasks, status, notes, photo and submit options.

In-app Communication for Policy Rollouts and Announcements

Broadcast critical announcements filtered by role, location, or employee group for targeted communication with required sign-off tracking. Share documents and policies without switching apps and keep discussions focused and documented

User interface showing in-app messaging conversation with Wela Jane asking for help, alongside a Daily Opening Procedure task creation form with schedule and priority settings.

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Still not Convinced?

Whether you're new to task management or switching from Zenput, Xenia gives you more control with its user-friendly interface, powerful automation, and real-time insights—all at a transparent price point. Scale effortlessly and focus on what matters most to your business.

Operations Workflows & Templates

Standardize Operations and Ensure Consistent Execution

Xenia eliminates operational inconsistency with automated templates and workflows. Ensure every task is completed correctly, every time, across all locations while maintaining full visibility and compliance with your policies and procedures.

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Xenia Mobile Upcoming Work Orders Mockup

Task Management

Scale Team Execution ‍Across All Locations

Xenia connects your entire multi-unit operation with transparent task workflows that drive accountability from field to store. Assign, track, and complete daily procedures seamlessly across all locations.

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Facility lighting check with options Pass, Fail, and N/A; corrective task is changing a light bulb marked complete with due date July 7, 2023, assigned to John Tiply and created by Sarah Sanchez.

Inspection question asking if the floor is free from slip, trip, or fall hazards with options Pass, Fail, and N/A, highlighting Fail with a corrective task to clean work area assigned to Jeff Ziegler, due July 7, 2023, created by Muhammad Ahmad.

Xenia AI

Use Xenia's AI to spots patterns, predicts problems, and keeps every location running smoothly

Generate new checklists, audits and documents in lightning speed with Xenia’s AI to fast track continuous business improvement — all easily accessible by your team on mobile.

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Inspections and Audits

Enforce Brand Standards ‍with Digital Inspections

Xenia enables field teams and district managers to conduct consistent evaluations that measure what matters. Track compliance, identify improvement opportunities, and take corrective action with powerful mobile tools that work offline and sync automatically.

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Icons for John Anderson and Theresa Webb next to the text Water Heater Maintenance.

Text 'HVAC Inspection' with teal circle containing 'J' next to name John Anderson and pink circle containing 'A' next to name Annette Black.

Interface section showing 'Cooling System Inspection' assigned to John Anderson and Annette Black with their initials in colored circles.

Two user icons with names: pink circle with B for Brooklyn Simmons and blue circle with F for Floyd Miles, each next to their names and roles.

User avatars and names: pink circle with B for Brooklyn Simmons, blue circle with F for Floyd Miles, and text 'Boiler Preventive Maintena...'.

Facility Safety Inspection interface showing a checklist with tasks: adequate lighting and slip hazards, with corrective tasks assigned and statuses like Open and In Progress dated July 7, 2023.

Work Orders & Requests

Streamline Work Order Management ‍From Creation to Completion

Xenia streamlines equipment repairs and facility requests from submission to resolution. Track maintenance work orders across hundreds of stores with complete visibility into costs, vendor assignments, and completion status, all in one centralized platform.

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Team Communication & Resources

Centralized Communication ‍for Your Entire Organization

Xenia provides frontline teams with everything they need in one mobile app: company announcements, training resources, policy documents, and team messaging. Ensure every employee has instant access to critical information, regardless of location or role.

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Location Hierarchy & Permissions

Organize Multi-Site Operations ‍with Precision Access Control

Xenia provides customizable location hierarchies and role-based permissions that mirror your organizational structure. Control who sees what data, deploy work to the right locations, and ensure district managers only access stores within their realm of responsibility.

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Analytics & Reporting

Deeper insights, smarter operations.

Get deep insights into work history, team performance, asset health and more, so you can make better decisions and anticipate operational needs.

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Other Xenia Features:

QR Codes

Work Schedules

Temperature Monitoring

AI SOP Writer

Team Chats

Corrective Actions

Equipment Management

How Leading Brands Run Smoother
Operations With Xenia

360+

Locations Digitized

Power Market completely transformed operations from manual paper-based systems to automated digital workflows across the entire network.

100%

Process Automation

Eliminated manual HR approvals, task routing, and operational checklists, reducing administrative overhead and increasing accountability.

Multi-Format Standardization

Xenia unified Power Market's operations across diverse store types, including beer caves, car washes, and regional layouts with consistent standards.

"We moved everything from paper to online... from verbal checklists and instructions into scheduled tasks and scheduled checklists. Xenia helps automate everything."

Fidaa Mohrez

Senior Director of Operational Systems, Power Market

40%

Faster Task Resolution

Operational tasks resolved 40% faster with digital checklists and automated task-tracking systems.

100%

Staff Adoption

Complete adoption across all locations with bilingual checklists and QR code access for instant process deployment.

30%

Admin Reduction

Reduced administrative time through streamlined communication and automated documentation, ensuring consistent safety and cleanliness standards.

“Xenia enabled us to document our daily processes digitally, making the deployment of consistent operating processes & checklists across our restaurants instantaneous.”

Owner

Multi-Unit Operator, Tipsy Putt

100+

Franchise Locations

Franchise locations with streamlined digital audit processes, replacing manual Excel-based Rose Reports completely.

Automated Scoring

Significant time savings through automated audit scoring calculations and professional PDF report generation with photos.

Digital Transformation

Eliminated manual calculations and streamlined the field audit process for both Rose Reports and line checks.

"We've got a lot of manual stuff going on, but as we get bigger, we're going to have to look at this in a more streamlined fashion. Xenia saves us a ton of time with the platform."

Brad Forsythe

Field Business Consultant, Newk's Eatery

40+

Restaurant Locations

Restaurant locations with streamlined digital audit processes ensure consistent operational excellence and quality standards.

Automated Scoring

Digital audit process with automatic scoring calculations, eliminating manual processes and enhancing documentation accuracy significantly.

Quality Assurance

Standardized quality monitoring across all locations, maintaining consistent service standards and operational excellence benchmarks.

"The digital audit process has transformed how we maintain quality standards across our locations. Xenia's automated scoring saves us significant time while ensuring consistent operational excellence."

Operations Manager

Field Operations, Hillstone Group Restaurants

100%

Daily Operating Compliance

Compliance with daily operating checklists was achieved across all 8 Bacari restaurant locations through standardized protocols.

Centralized Communication

Eliminated fragmented communication channels by consolidating all operational processes into one unified platform for seamless information flow.

Enhanced Training Efficiency

Streamlined employee onboarding and training processes, ensuring consistent delivery of Bacari's service standards across all locations.

"Xenia has revolutionized how we operate at Bacari Restaurants, seamlessly integrating every aspect from daily checklists to training and equipment management. It's not just a tool; it's our recipe for maintaining excellence across all our locations."

Deputy Director of Operations

Bacari Restaurants

Ready to Experience AI-Powered Restaurant Operations?

Seamlessly switch to Xenia with free AI-powered form digitization, flexible month-to-month plans, and a dedicated success manager. Experience the most modern restaurant operations platform that delivers real consistency and compliance KPIs—not just "done/not done" reporting.

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Restaurant Operations Software

Ace Retail Operations App

Build, Manage, and Execute Every Restaurant's Checklist in Real Time

The AI restaurant checklist app for opening, closing, cleaning, and food safety, with proprietary AI that verifies photos, summarizes every shift, and turns a failed item into a resolved one, automatically.

Single AI template adapts to every restaurant format automatically

AI Photo Analysis automatically catches what humans miss

Bluetooth temperature logs with tamper-resistant, inspector-ready timestamps

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1,500+ moved from Zenput

Trusted by 500+ multi-location brands

7,000+ restaurants run their daily checklists on Xenia

Here's why they chose Xenia for their daily restaurant operations.

Know It Today

Missed opening or closing tasks surface the moment they happen, so a regional manager sees the gap today, not next week.

Fixes, Not Just Flags

A failed temperature check or skipped step creates a corrective task with an owner and a deadline, automatically.

One Template, Every Format

Conditional logic reshapes a single checklist per restaurant, so a patio location and a drive-thru never see the same questions.

Book a Demo ->

Book a Demo

Trusted by 500+ multi-location brands | 15,000+ stores managed daily

Run Every Restaurant on the Same Integrated AI System

Everything a multi-unit operation needs to execute, verify, and improve, in one platform.

Read Every Restaurant's Daily Performance in Seconds

Live completion by location, region, and role turns fifty separate restaurants into one dashboard

Missed tasks flag the moment they happen, so underperforming locations improve quickly

Compare any restaurant against the network average without waiting on a weekly rollup

Drill from a network-wide view down to a single submission in two taps, with the photo, AI analysis, and timestamps attached

Dashboard showing task summary with 147 open tasks, 53 in progress, 12 on hold, and 200 completed; task list with descriptions, categories, locations, assigned persons, statuses, priorities, due dates, and templates; bar chart of tasks by employees with David Oshodi leading; pie chart of tasks by category; and team task count leaderboard.

Turn Every Failed Item Into a Tracked Fix

A missed temperature reading or a skipped step creates a corrective task automatically, assigned to the right role with a deadline

Unresolved corrective tasks escalate to the correct manager automatically, so nothing waits on someone to follow up

A broken cooler or fryer failure spins up a work order from the same record, running from dispatch through to resolution

One trail shows the checklist, the failure, the fix, and who closed it out

Be Inspection-Ready With Every Temperature Logged

Bluetooth thermometers feed every reading straight into the log with a live timestamp, so nothing gets written down after the fact

Out-of-range readings trigger a corrective action automatically, routed to the GM or food safety lead without anyone flagging it manually

Pull 30+ days of temperature logs on a tablet during the inspection itself, with no printing or digging through binders

Manual entries require a Bluetooth reading before a log closes, so pencil whipping isn't an option

One Unified AI Checklist For Every Restaurant

AI-powered checklist logic replaces the countless manual and duplicate checklists most restaurants currently maintain

Site-attribute visibility means the correct data is shown for the correct location inside, outside, and around the restaurant

Pause, activate, or schedule any checklist by day of week, shift, or one-time event

Required photos, weighted scoring, and calculation steps live inside the same template, so you can change the format fast

Xenia AI

AI Built Into Every Checklist, Not Bolted On

Automate workflows, surface insights, and give your team the tools to drive consistency across every location with Xenia’s in-built AI features

Book a Demo

AI Photo Rollouts

Shows photos and analyzes them at scale to measure consistency across all your locations.

AI Photo Rollouts

Shows photos and analyzes them at scale to measure consistency across all your locations.

AI Photo Rollouts

Shows photos and analyzes them at scale to measure consistency across all your locations.

AI Photo Rollouts

Shows photos and analyzes them at scale to measure consistency across all your locations.

Built to Run Daily Operations at Multi-Unit Scale

Multi-brand workspace

Custom site hierarchy, synced automatically from your HRIS

Role-based permissions

Role-based dashboards for COO, DM, and store manager

Enterprise-ready

Bidirectional approval workflows, store to regional to corporate

Connects to the systems you already run

Unlimited conditional logic across every format, every location

Unlimited data retention

Your history stays available, with no two-year cap.

A Restaurant Checklist Platform That Keeps Improving

Fast Enough for the Frontline

95% adoption across our customer base, because Xenia needs near-zero training and runs on a shared tablet or a personal phone without slowing anyone down mid-shift.

Frontline friendly

Real Support, Not a Ticket Queue

White-glove onboarding is included at no extra fee, with a dedicated success manager for four to six months helping you build and launch your first checklists.

90+ NPS support

Built on Modern Cloud Technology

No clunky legacy interface to work around. Xenia runs fast, syncs offline, and ships new features on a regular cadence instead of a multi-year release cycle.

Most modern app

Independent and Actively Investing

A $12M Series A led by PSG Equity in November 2025 funds a growing product roadmap, so the platform you adopt today keeps getting better, not slower.

Always evolving

Buyer's Checklist

What to Look for in a
Restaurant Checklist Software

What Matters
Photo proof, verified
Failed items become fixes
Temperature monitoring
Conditional logic by format
Multi-unit roll-up
AI, live today
All-in-one
Dashboards
Pricing
Support

Xenia · The Modern Choice

Photo required at the item level, timestamped and stored, then checked by AI Photo Rollouts for what is actually in the frame

A missed or failed checklist item creates a corrective task with a deadline and an owner, automatically

Bluetooth thermometer readings land in the log with a live timestamp, and out-of-range readings trigger an alert

Unlimited if/then branching plus site-attribute visibility, so one template covers every restaurant format

Live above-store dashboards by location, region, and role, built to surface issues, not just completion rates

Template Agent, AI Photo Rollouts, Analytical Agent, and Summaries, built into the checklist workflow

Checklists, temp logs, corrective actions, and work orders in one app, not a stack of separate tools

Role-based, live, from store manager to COO

Transparent per-location or per-user pricing, with unlimited users on per-location plans

White-glove onboarding included, a dedicated success manager for 4 to 6 months, 90+ NPS

Book a Demo

Real Multi-Unit Restaurant Operators, Real Results

Typical outcomes across 200+ restaurants operating on Xenia.

50%

reduction in checklist and audit completion time

40%

improvement in location scores

60%

faster corrective action closure

“We moved everything from paper to online... from verbal checklists and instructions into scheduled tasks and scheduled checklists. Xenia helps automate everything.”

Fidaa Mohrez

Senior Director of Operational Systems, H&S Energy Group

"We've got a lot of manual stuff going on, but as we get bigger, we're going to have to look at this in a more streamlined fashion. Xenia saves us a ton of time with the platform."

Brad Forsythe

Field Business Consultant

Questions before you commit to a Demo?

Email us at hello@xenia.team and we will get back to you in the next 1-2 business days with answers.

Email Us

Frequently Asked Questions

How do we roll out restaurant checklist software to 50+ locations without a mess?

Start with one checklist, not all of them. Opening is the highest-frequency, highest-visibility habit, so it goes first. Pilot in three to five restaurants for two weeks, then template and clone across the chain. Full deployment typically lands in six to eight weeks, and timing varies by size and scope.

Will frontline staff actually use a restaurant checklist app?

Yes. 95% adoption across our customer base. Xenia is mobile-first, needs near-zero training, and works on shared store tablets with PIN access or on personal devices, whichever your restaurants already use.

Can we bring our existing paper checklists and SOPs?

Yes. Template Agent converts paper, PDF, or Excel checklists into mobile-ready templates in minutes, so your existing restaurant checklists and temperature logs come across without a manual rebuild.

What happens when a checklist item fails or a temperature reads out of range?

The checklist creates a corrective task automatically, assigned to the right role with a deadline. If it is not closed in time, it escalates to the district or regional manager, and a broken asset can spin up a work order from the same record.

Is this a scheduling or POS tool for restaurants?

No. Xenia tracks checklist and task execution, not labor scheduling or transactions. It complements scheduling tools and your POS, and replaces a legacy checklist app, paper logs, and a separate corrective action spreadsheet.

How does restaurant checklist software pricing work?

Xenia offers both per-location and per-user pricing, and per-location includes unlimited users. White-glove onboarding is included at no additional fee. Book a demo for a quote scoped to your restaurant count.

Got a question? Send us your query.

Ready to Run Every Restaurant on One Checklist?

Bring opening, closing, cleaning, temperature logs, and corrective actions into one restaurant checklist app your team actually uses.

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Start Free Trial

Restaurant Task Management Software: Digital Checklists & Temperature Logs

Unify Checklists, Daily Operations and Food Safety

Digital Checklists & Task Management

Opening, Closing, Cleaning Checklists and More

Safety & Compliance Management

Accountability & Analytics

Still not Convinced?

Standardize Operations and Ensure Consistent Execution

Scale Team Execution ‍Across All Locations

Use Xenia's AI to spots patterns, predicts problems, and keeps every location running smoothly

Enforce Brand Standards ‍with Digital Inspections

Streamline Work Order Management ‍From Creation to Completion

Centralized Communication ‍for Your Entire Organization

Organize Multi-Site Operations ‍with Precision Access Control

Deeper insights, smarter operations.

Other Xenia Features:

QR Codes

Work Schedules

Temperature Monitoring

AI SOP Writer

Team Chats

Corrective Actions

Equipment Management

Try Xenia Out For Free and Streamline Operations

Why Restaurant Operations Teams Choose Xenia

Bluetooth Thermometer Integration Eliminates Manual Entry and Ensures Food Safety Accuracy

Turn Daily Checklists Into Actionable Insights with AI That Measures Real KPIs

Digital Audits & Inspections That Include Scoring, Photos, and Corrective Actions

One Flexible Template Adapts to Every Location's Unique Needs Without Form Duplication

One Flexible Template Adapts to Every Location's Unique Needs Without Form Duplication

Xenia's Suite of AI Capabilities

Template Agent

Analytical Agent

AI Photo Rollouts

Summaries

Xenia's Suite Of AI Capabilities

AI Photo Rollouts

Analytical Agent

Summaries

Template Agent

AI Photo Rollouts

AI Photo Rollouts

AI Photo Rollouts

AI Photo Rollouts

Manage Every Location with One Operations Platform

Why Xenia Outperforms Legacy Restaurant Checklist Apps

Award-Winning Support with NPS 90+

Modern, Fast, and Intuitive Mobile Experience

In-app Communication for Policy Rollouts and Announcements

Still not Convinced?

Standardize Operations and Ensure Consistent Execution

Scale Team Execution ‍Across All Locations

Use Xenia's AI to spots patterns, predicts problems, and keeps every location running smoothly

Enforce Brand Standards ‍with Digital Inspections

Streamline Work Order Management ‍From Creation to Completion

Centralized Communication ‍for Your Entire Organization

Organize Multi-Site Operations ‍with Precision Access Control

Deeper insights, smarter operations.

Other Xenia Features:

QR Codes

Work Schedules

Temperature Monitoring

AI SOP Writer

Team Chats

Corrective Actions

Equipment Management

How Leading Brands Run SmootherOperations With Xenia

360+

Locations Digitized

100%

Process Automation

Multi-Format Standardization

40%

Faster Task Resolution

100%

Staff Adoption

30%

Admin Reduction

100+

Franchise Locations

How Leading Brands Run Smoother
Operations With Xenia

What to Look for in a
Restaurant Checklist Software