#1 SafetyCulture Alternative
Ace Retail Operations App
AI-Powered SafetyCulture Alternative: Built for Multi-Location Businesses
Replace legacy tools with a modern, AI-powered operations platform that gives you real-time visibility, customizable KPIs to measure consistency across locations, and AI agents that surface actionable insights automatically.
✓ Drill-down visibility from company to store level
✓ AI across the stack for automation and insights
✓ Automated corrective actions workflows
✓ Drill-down visibility from company to store level
✓ AI across the stack for automation and insights
✓ Automated corrective actions workflows
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Managing operations for leading multi-unit brands at 7000+ locations
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Why Operations Teams Choose Xenia Over SafetyCulture
From AI agents that surface insights automatically to advanced analytics that measure real KPIs, we give you a modern platform built for execution and results.
Advanced Analytics & Reporting
Turn Operational Data Into Actionable Insights with AI-Powered Analytics
AI-generated dashboards with intelligent prioritization of issues that need attention
Automatically groups and analyzes flagged responses across all templates and locations
Role-specific dashboard visibility for executives, district managers, and site teams
Automated daily or weekly PDF and Excel reports delivered to stakeholders
Automated Workflows
Run Audits with Automated Corrective Action Workflows & Alerts for Failed Items
Unlimited if/then conditional logic with unlimited branching for complex workflows
Bi-directional communication for real-time updates and collaboration
Automated response-based triggers that assign corrective actions instantly
Automated alerts and escalation for overdue approvals or incomplete tasks
Advanced Location Hierarchy
Manage Operations at the State, District, or Individual Site Level From One Platform
Custom site attributes like brand, store type, size, equipment, and regulatory requirements
Location benchmarking that compares performance within regions, store types, or brands
Build hierarchies that mirror how you actually operate, not rigid organizational charts
Custom access permissions for executives, district managers, regional leads, and site teams
API Integrations & Pre-Built Connectors
Open API Architecture That Integrates with the Tools You Already Use
HRIS & Payroll: Workday, ADP, UKG, Paycom, 7shifts for automatic user provisioning and sync
Power BI, Tableau, ServiceNow for advanced analytics and instant issue escalation
Bluetooth thermometers and IOT sensors for automated logging and monitoring
SSO for one-click access, SOC 2 Type II compliant with enterprise data protection
API Integrations & Pre-Built Connectors
Open API Architecture That Integrates with the Tools You Already Use
HRIS & Payroll: Workday, ADP, UKG, Paycom, 7shifts for automatic user provisioning and sync
Power BI, Tableau, ServiceNow for advanced analytics and instant issue escalation
Bluetooth thermometers and IOT sensors for automated logging and monitoring
SSO for one-click access, SOC 2 Type II compliant with enterprise data protection
Xenia’s AI Suite of Features
Traditional platforms tell you what happened. Xenia AI tells you why it matters and what to do about it. Trained on millions of operational data points from multi-unit restaurants and convenience stores, it’s your operational assistant.
Analytical Agent
Just ask Xenia's Analytical Agent about trends, compliance gaps, location performance, or any other operational question, and get real-time insights.
AI Photo Rollouts
Verify cleanliness, proper stocking, equipment placement, and brand standards with AI-powered photo verification that flags non-compliant photos before they're approved.
Summaries
Automated AI-powered executive dashboards surface hidden trends, patterns, and compliance gaps across your operations in real time.
Template Agent
Digitize your existing paper checklists, PDFs, and SOPs into mobile-friendly operational templates instantly, or create new templates using AI instantly.
Xenia AI
Xenia's Suite Of AI Capabilities
Automate workflows, surface insights, and give your team the tools to drive consistency across every location with Xenia’s in-built AI features
AI Photo Rollouts
Verify cleanliness, proper stocking, equipment placement, and brand standards with AI-powered photo verification that flags non-compliant photos before they're approved.
Analytical Agent
Just ask Xenia's Analytical Agent about trends, compliance gaps, location performance, or any other operational question, and get real-time insights.
Summaries
Automated AI-powered executive dashboards surface hidden trends, patterns, and compliance gaps across your operations in real time.
Template Agent
Digitize your existing paper checklists, PDFs, and SOPs into mobile-friendly operational templates instantly, or create new templates using AI instantly.
AI Photo Rollouts
Shows photos and analyzes them at scale to measure consistency across all your locations.
AI Photo Rollouts
Shows photos and analyzes them at scale to measure consistency across all your locations.
AI Photo Rollouts
Shows photos and analyzes them at scale to measure consistency across all your locations.
AI Photo Rollouts
Shows photos and analyzes them at scale to measure consistency across all your locations.
Multi-Location
Manage Every Location with One Operations Platform
Unify compliance, standardized procedures, maintenance and daily operations across every location in one place.
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Customizable Site Hierarchy
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Easily Deploy Initiatives Across Locations
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Unified Reporting
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Customizable Role Based Dashboards
Why Xenia is a Better Alternative to SafetyCulture
Unlimited Conditional Logic Workflows
Xenia offers a conditional visibility feature to show or hide questions based on previous answers or location attributes, eliminating the duplication of forms.
Built-In Microlearning for Role-Specific Training
Pinpoint which locations need coaching with AI insights. Train teams with QR-accessible TikTok-style learning videos, quizzes, and step-by-step guides, and track completion rate within Xenia.
Approval Workflows
Xenia adds approval workflows in digital checklists so regional managers can review submissions, add comments or annotations, and send them back for resubmission if something's not right.
Modern Cloud Infrastructure with Offline Capabilities
Complete audits anywhere, anytime, without lag or data loss with Xenia’s intuitive mobile app, which includes an offline mode that saves progress automatically and syncs data once connectivity is restored
Approval Workflows
Xenia adds approval workflows in digital checklists so regional managers can review submissions, add comments or annotations, and send them back for resubmission if something's not right.
Modern Cloud Infrastructure with Offline Capabilities
Complete audits anywhere, anytime, without lag or data loss with Xenia’s intuitive mobile app, which includes an offline mode that saves progress automatically and syncs data once connectivity is restored
Award-Winning Support
Your implementation includes a dedicated success manager who helps digitize your forms, configure your location hierarchy, set up user roles, and train your team—ensuring a smooth transition.
Real-time, Award-winning Support with NPS 90+
Our dedicated success manager helps you migrate from SafetyCulture to Xenia and modernize your entire operations. From free AI-powered form digitization to hands-on training and ongoing optimization, we support you at every stage.
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Still not Convinced?
Whether you're new to task management or switching from Zenput, Xenia gives you more control with its user-friendly interface, powerful automation, and real-time insights—all at a transparent price point. Scale effortlessly and focus on what matters most to your business.
Operations Workflows & Templates
Standardize Operations and Ensure Consistent Execution
Xenia eliminates operational inconsistency with automated templates and workflows. Ensure every task is completed correctly, every time, across all locations while maintaining full visibility and compliance with your policies and procedures.
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Task Management
Scale Team Execution Across All Locations
Xenia connects your entire multi-unit operation with transparent task workflows that drive accountability from field to store. Assign, track, and complete daily procedures seamlessly across all locations.
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Xenia AI
Use Xenia's AI to spots patterns, predicts problems, and keeps every location running smoothly
Generate new checklists, audits and documents in lightning speed with Xenia’s AI to fast track continuous business improvement — all easily accessible by your team on mobile.
Inspections and Audits
Enforce Brand Standards with Digital Inspections
Xenia enables field teams and district managers to conduct consistent evaluations that measure what matters. Track compliance, identify improvement opportunities, and take corrective action with powerful mobile tools that work offline and sync automatically.
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Work Orders & Requests
Streamline Work Order Management From Creation to Completion
Xenia streamlines equipment repairs and facility requests from submission to resolution. Track maintenance work orders across hundreds of stores with complete visibility into costs, vendor assignments, and completion status, all in one centralized platform.
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Team Communication & Resources
Centralized Communication for Your Entire Organization
Xenia provides frontline teams with everything they need in one mobile app: company announcements, training resources, policy documents, and team messaging. Ensure every employee has instant access to critical information, regardless of location or role.
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Location Hierarchy & Permissions
Organize Multi-Site Operations with Precision Access Control
Xenia provides customizable location hierarchies and role-based permissions that mirror your organizational structure. Control who sees what data, deploy work to the right locations, and ensure district managers only access stores within their realm of responsibility.
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Analytics & Reporting
Deeper insights, smarter operations.
Get deep insights into work history, team performance, asset health and more, so you can make better decisions and anticipate operational needs.
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Other Xenia Features:
QR Codes
Use QR codes to start inspections, log data and more.
Work Schedules
Create recurring schedules for your most critical workflows.
Temperature Monitoring
24/7 temperature monitoring with automated alerts via wireless sensors.
AI SOP Writer
Generate standard operating procedure templates with AI
Team Chats
Centralize communication for your frontline from team chats to company announcements.
Corrective Actions
Resolve failed inspections and hazards with corrective action workflows.
Equipment Management
Track maintenance cost and work order history for every asset.
How Leading Brands Run Smoother
Operations With Xenia
360+
Locations Digitized
Power Market completely transformed operations from manual paper-based systems to automated digital workflows across the entire network.
100%
Process Automation
Eliminated manual HR approvals, task routing, and operational checklists, reducing administrative overhead and increasing accountability.
Multi-Format Standardization
Xenia unified Power Market's operations across diverse store types, including beer caves, car washes, and regional layouts with consistent standards.
"We moved everything from paper to online... from verbal checklists and instructions into scheduled tasks and scheduled checklists. Xenia helps automate everything."
Fidaa Mohrez
Senior Director of Operational Systems, Power Market
40%
Faster Task Resolution
Operational tasks resolved 40% faster with digital checklists and automated task-tracking systems.
100%
Staff Adoption
Complete adoption across all locations with bilingual checklists and QR code access for instant process deployment.
30%
Admin Reduction
Reduced administrative time through streamlined communication and automated documentation, ensuring consistent safety and cleanliness standards.
“Xenia enabled us to document our daily processes digitally, making the deployment of consistent operating processes & checklists across our restaurants instantaneous.”
Owner
Multi-Unit Operator, Tipsy Putt
100+
Franchise Locations
Franchise locations with streamlined digital audit processes, replacing manual Excel-based Rose Reports completely.
Automated Scoring
Significant time savings through automated audit scoring calculations and professional PDF report generation with photos.
Digital Transformation
Eliminated manual calculations and streamlined the field audit process for both Rose Reports and line checks.
"We've got a lot of manual stuff going on, but as we get bigger, we're going to have to look at this in a more streamlined fashion. Xenia saves us a ton of time with the platform."
Brad Forsythe
Field Business Consultant, Newk's Eatery
40+
Restaurant Locations
Restaurant locations with streamlined digital audit processes ensure consistent operational excellence and quality standards.
Automated Scoring
Digital audit process with automatic scoring calculations, eliminating manual processes and enhancing documentation accuracy significantly.
Quality Assurance
Standardized quality monitoring across all locations, maintaining consistent service standards and operational excellence benchmarks.
"The digital audit process has transformed how we maintain quality standards across our locations. Xenia's automated scoring saves us significant time while ensuring consistent operational excellence."
Operations Manager
Field Operations, Hillstone Group Restaurants
100%
Daily Operating Compliance
Compliance with daily operating checklists was achieved across all 8 Bacari restaurant locations through standardized protocols.
Centralized Communication
Eliminated fragmented communication channels by consolidating all operational processes into one unified platform for seamless information flow.
Enhanced Training Efficiency
Streamlined employee onboarding and training processes, ensuring consistent delivery of Bacari's service standards across all locations.
"Xenia has revolutionized how we operate at Bacari Restaurants, seamlessly integrating every aspect from daily checklists to training and equipment management. It's not just a tool; it's our recipe for maintaining excellence across all our locations."
Deputy Director of Operations
Bacari Restaurants
Ready to Modernize Your Operations?
Seamlessly switch from SafetyCulture to Xenia with free AI-powered form migration, flexible month-to-month plans, and a dedicated success manager. Experience independent, user-focused operations execution that actually drives improvement.
