Restaurant Task Management Software: Digital Checklists & Temperature Logs

Simplify restaurant operations with digital restaurant checklists, automated temperature logs, and daily task management tools that standardize accountability, food safety and operational procedures across all locations.

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4.9 / 5 stars based on reviews from

"Implementing Xenia has seamlessly knit together our multiple locations, boosting operational standards to ensure every guest experiences our Demos' and PDK excellence."

President & Owner,
Demos' Restaurant

Unify Checklists, Daily Operations and Food Safety

Digital Checklists & Task Management

Streamline daily operations with customizable digital checklists, SOPs and tasks that can be assigned across teams with detailed tracking capabilities. Temperature monitoring via Bluetooth sensors automates food safety compliance while triggering instant alerts and corrective actions for out-of-range readings.

Opening, Closing, Cleaning Checklists and More

Digitize all of your procedures. Whether it be daily opening & closing checklists, cleaning procedures or even daily food temperature logs. Xenia allows for you to give your employees a mobile app that they actually love using. Easy to set up, live in minutes.

Four overlapping smartphone screens showing inspection and task management app interfaces with checklists, calendar agenda, and document folders.

Safety & Compliance Management

Ensure regulatory compliance through digital audits, incident reporting, and corrective action tracking that creates a documented trail of food safety and workplace safety measures. The platform enables systematic HACCP and FSMA execution while generating detailed compliance reports.

Light gray iPhone with a black screen and rounded edges.

Accountability & Analytics

Drive accountability through secure team messaging and announcements while gaining actionable insights from customizable dashboards showing employee performance, maintenance history, and compliance metrics. All data can be organized, filtered and exported for deeper analysis.

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Still not Convinced?

Whether you're new to restaurant task management or looking to switch from another platform, Xenia gives you more control over your operations with greater flexibility, transparent pricing, and seamless onboarding. Plus, you can easily scale without worry about hidden fees.

Tasks & Checklists

Assign Tasks and Build Powerful Mobile Friendly Checklists

Enable transparency and enforce accountability in your frontline team through Xenia’s centralized and flexible Task and Work Order Management feature.

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Facility lighting check with options Pass, Fail, and N/A; corrective task is changing a light bulb marked complete with due date July 7, 2023, assigned to John Tiply and created by Sarah Sanchez.

Inspection question asking if the floor is free from slip, trip, or fall hazards with options Pass, Fail, and N/A, highlighting Fail with a corrective task to clean work area assigned to Jeff Ziegler, due July 7, 2023, created by Muhammad Ahmad.

Inspections & Scored Audits

Maintain Quality and Drive Brand Adherence

Automate inspections, achieve regulatory compliance and simplify internal audits for a more robust operations management.

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Xenia Mobile Upcoming Work Orders Mockup

Xenia AI

Use Xenia’s AI To Fast Track Content Creation & Insights

Generate new checklists, audits and documents in lightning speed with Xenia’s AI to fast track continuous business improvement — all easily accessible by your team on mobile.

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Repairs & Maintenance

Manage Requests and Track Maintenance

Use Xenia’s work request portal to route maintenance requests via QR codes and easily schedule preventative maintenance on all equipment.

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Icons for John Anderson and Theresa Webb next to the text Water Heater Maintenance.

Text 'HVAC Inspection' with teal circle containing 'J' next to name John Anderson and pink circle containing 'A' next to name Annette Black.

Interface section showing 'Cooling System Inspection' assigned to John Anderson and Annette Black with their initials in colored circles.

Two user icons with names: pink circle with B for Brooklyn Simmons and blue circle with F for Floyd Miles, each next to their names and roles.

User avatars and names: pink circle with B for Brooklyn Simmons, blue circle with F for Floyd Miles, and text 'Boiler Preventive Maintena...'.

Documents and SOP’s

Streamline Internal Knowledge and Training

Manage all your team’s knowledge in one place with documents, SOP’s, powered by AI.

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Location Hierarchy

Organize Locations by City, State, and Region

Manage your organizational hierarchy with a flexible location structure allowing you to track and manage your team in any way you’d like.

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Reporting

Optimize Costs With Actionable Insights

Utilize Xenia’s customizable dashboards and detailed analytics to enhance decision-making, improve efficiency, and ensure regulatory compliance.

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Other Xenia Features:

QR Codes

Work Schedules

Temperature Monitoring

AI SOP Writer

Team Chats

Corrective Actions

Equipment Management

Try Xenia Out For Free and Streamline Operations

Ready to manage work more efficiently? No credit card required.

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#1 Store visit software

Ace Retail Operations App

Store Visit Software That Turns Field Visits Into Operational Intelligence

Transform district manager walks and area manager visits with Xenia's AI-powered store visit app. Digitize audits, eliminate compliance gaps, and drive accountability across every location from a single mobile platform.

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Trusted by 50+ multi-location brands | 7,000+ stores managed daily

Why Multi-Location Retail Teams Choose Xenia

From AI agents that surface compliance gaps automatically to mobile apps that work offline anywhere, Xenia measures real store visit performance and brand standards—not just completion rates. Eliminate manual chaos, save district managers time daily, and turn every store walk into actionable intelligence that drives consistency across all locations.

Interface showing food temperature monitoring dashboard on a tablet and food safety inspection status on a smartphone screen.

Store Visit Task Management

Assign, track & complete store visits with complete visibility

Schedule district manager walks, Gemba walks, and store audits across all locations

Track visit completion in real-time with GPS verification and timestamped submissions

Attach checklists, SOPs, reference photos, and logs to standardize every store walk

Generate reports showing district manager efficiency and location compliance trends

Mobile Store Visit App & Reporting

Empower field teams with mobile-first tools and strategic insights

Complete store visits on any device—iOS, Android, or web—with full offline functionality

Capture photos, annotate issues, and assign corrective actions instantly during walks

View dashboards showing completion rates, compliance scores, and top failure points across locations

Schedule automated reports with customizable KPIs delivered daily, weekly, or monthly

Mobile Store Visit App & Reporting

Empower field teams with mobile-first tools and strategic insights

Complete store visits on any device—iOS, Android, or web—with full offline functionality

Capture photos, annotate issues, and assign corrective actions instantly during walks

View dashboards showing completion rates, compliance scores, and top failure points across locations

Schedule automated reports with customizable KPIs delivered daily, weekly, or monthly

Dashboard titled Critical Control Point Analysis showing assessments for facility lighting and floor hazard with pass/fail status and corrective tasks assigned.

Store Visit Checklist Builder

Build custom store visit & gemba walk checklists in minutes—no IT required

Design DM walk checklists with step-by-step tasks, scoring, and conditional logic

Monitor submissions in real-time with scores, photos, temperature readings, and field notes

Add reference images and instructions to each step for consistency across field teams

Export detailed store visit reports with trend data and photo documentation for leadership

Xenia AI

Automate Store Visits With Xenia AI

Automate store walk analysis, surface compliance insights, and track visits across every location in one place.

Digitize forms instantly with our Template Agent

Auto-flag issues with AI Photo Verification

Generate visit and regional rollups

Surface compliance trends via chat

Dashboard showing Pancakes Presentation Compliance with two photos of pancakes, AI photo analysis confirming compliance, and a mobile screen listing related rollout tasks.

Xenia's Suite of AI Capabilities

Xenia AI tells you why it matters and what to do about it. Trained on millions of operational data points from multi-unit restaurants, Xenia's AI is your operational assistant that turns checklists into strategic insights

Icon showing a white document with horizontal lines and a sparkle on a blue to green gradient background.

Template Agent

Digitize existing paper checklists, PDFs, and Excel forms into mobile-friendly operational templates with temperature fields, weighted scoring, conditional logic, and compliance rules—or create new restaurant checklists from scratch using AI assistance.

Smiling white robot head icon with antenna on a pink to purple gradient background.

Analytical Agent

Xenia's AI copilot builds custom reports via chat and analyzes large submission datasets across all locations. It surfaces the top failed checklist items, compliance trends, and multi-location performance without manual spreadsheet work or data exports.

White icon of a photo with a sparkle on an orange and pink gradient rounded square background.

AI Photo Rollouts

Xenia's built-in AI verification automatically detects issues in submitted photos, proper line setup, bathroom cleanliness, and equipment placement—supporting photo-first workflows in daily restaurant operations and food safety audits.

White sparkling stars icon on a blue gradient rounded square background.

Summaries

Generate per-submission summaries with key photos and issues, plus roll-up summaries across all locations for any checklist. Admin-configurable prompts tailor summary content. Automated reporting delivers insights and narrative readouts, fast.

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Still not Convinced?

Whether you're new to task management or switching from Zenput, Xenia gives you more control with its user-friendly interface, powerful automation, and real-time insights—all at a transparent price point. Scale effortlessly and focus on what matters most to your business.

Tasks & Checklists

Assign Tasks and Build Powerful Mobile Friendly Checklists

Enable transparency and enforce accountability in your frontline team through Xenia’s centralized and flexible Task and Work Order Management feature.

Learn More

Inspections & Scored Audits

Maintain Quality and Drive Brand Adherence

Automate inspections, achieve regulatory compliance and simplify internal audits for a more robust operations management.

Learn More

Xenia AI

Use Xenia’s AI To Fast Track Content Creation & Insights

Generate new checklists, audits and documents in lightning speed with Xenia’s AI to fast track continuous business improvement — all easily accessible by your team on mobile.

Learn More

Repairs & Maintenance

Manage Requests and Track Maintenance

Use Xenia’s work request portal to route maintenance requests via QR codes and easily schedule preventative maintenance on all equipment.

Learn More

Documents and SOP’s

Streamline Internal Knowledge and Training

Manage all your team’s knowledge in one place with documents, SOP’s, powered by AI.

Learn More

Location Hierarchy

Organize Locations by City, State, and Region

Manage your organizational hierarchy with a flexible location structure allowing you to track and manage your team in any way you’d like.

Learn More

Reporting

Optimize Costs With Actionable Insights

Utilize Xenia’s customizable dashboards and detailed analytics to enhance decision-making, improve efficiency, and ensure regulatory compliance.

Learn More

Other Xenia Features:

QR Codes

Work Schedules

Temperature Monitoring

AI SOP Writer

Team Chats

Corrective Actions

Equipment Management

Growing with 200+ Retail Locations

Top view of a modern white sneaker with orange and gray accents on a light gray textured surface.

"I'm using the platform for bi-weekly check-ins with the teams. I've seen huge alignment from Xenia because the whole team is there discussing guidelines—the do's and don'ts—so we're consistent throughout all stores, all cities and states."

Adidas

Sr. Visual Manager

"We're being more efficient, so we're giving more time to customer service versus rushing past someone. I know what the plan is for today, so I have time to talk about this issue with this person in a calm way. The overall mood of the store is less chaotic."

ACE Hardware

Owner/Operator

Ready to Experience AI-Powered Store Visit Software?

Seamlessly switch to Xenia with free AI-powered form digitization, flexible month-to-month plans, and a dedicated success manager. Experience the most modern store visit software that delivers real compliance and performance KPIs.

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