Restaurant Task Management Software: Digital Checklists & Temperature Logs

Simplify restaurant operations with digital restaurant checklists, automated temperature logs, and daily task management tools that standardize accountability, food safety and operational procedures across all locations.

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4.9 / 5 stars based on reviews from

"Implementing Xenia has seamlessly knit together our multiple locations, boosting operational standards to ensure every guest experiences our Demos' and PDK excellence."

President & Owner,
Demos' Restaurant

Unify Checklists, Daily Operations and Food Safety

Digital Checklists & Task Management

Streamline daily operations with customizable digital checklists, SOPs and tasks that can be assigned across teams with detailed tracking capabilities. Temperature monitoring via Bluetooth sensors automates food safety compliance while triggering instant alerts and corrective actions for out-of-range readings.

Opening, Closing, Cleaning Checklists and More

Digitize all of your procedures. Whether it be daily opening & closing checklists, cleaning procedures or even daily food temperature logs. Xenia allows for you to give your employees a mobile app that they actually love using. Easy to set up, live in minutes.

Four overlapping smartphone screens showing inspection and task management app interfaces with checklists, calendar agenda, and document folders.

Safety & Compliance Management

Ensure regulatory compliance through digital audits, incident reporting, and corrective action tracking that creates a documented trail of food safety and workplace safety measures. The platform enables systematic HACCP and FSMA execution while generating detailed compliance reports.

Light gray iPhone with a black screen and rounded edges.

Accountability & Analytics

Drive accountability through secure team messaging and announcements while gaining actionable insights from customizable dashboards showing employee performance, maintenance history, and compliance metrics. All data can be organized, filtered and exported for deeper analysis.

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Still not Convinced?

Whether you're new to restaurant task management or looking to switch from another platform, Xenia gives you more control over your operations with greater flexibility, transparent pricing, and seamless onboarding. Plus, you can easily scale without worry about hidden fees.

Tasks & Checklists

Assign Tasks and Build Powerful Mobile Friendly Checklists

Enable transparency and enforce accountability in your frontline team through Xenia’s centralized and flexible Task and Work Order Management feature.

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Facility lighting check with options Pass, Fail, and N/A; corrective task is changing a light bulb marked complete with due date July 7, 2023, assigned to John Tiply and created by Sarah Sanchez.

Inspection question asking if the floor is free from slip, trip, or fall hazards with options Pass, Fail, and N/A, highlighting Fail with a corrective task to clean work area assigned to Jeff Ziegler, due July 7, 2023, created by Muhammad Ahmad.

Inspections & Scored Audits

Maintain Quality and Drive Brand Adherence

Automate inspections, achieve regulatory compliance and simplify internal audits for a more robust operations management.

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Xenia Mobile Upcoming Work Orders Mockup

Xenia AI

Use Xenia’s AI To Fast Track Content Creation & Insights

Generate new checklists, audits and documents in lightning speed with Xenia’s AI to fast track continuous business improvement — all easily accessible by your team on mobile.

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Repairs & Maintenance

Manage Requests and Track Maintenance

Use Xenia’s work request portal to route maintenance requests via QR codes and easily schedule preventative maintenance on all equipment.

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Icons for John Anderson and Theresa Webb next to the text Water Heater Maintenance.

Text 'HVAC Inspection' with teal circle containing 'J' next to name John Anderson and pink circle containing 'A' next to name Annette Black.

Interface section showing 'Cooling System Inspection' assigned to John Anderson and Annette Black with their initials in colored circles.

Two user icons with names: pink circle with B for Brooklyn Simmons and blue circle with F for Floyd Miles, each next to their names and roles.

User avatars and names: pink circle with B for Brooklyn Simmons, blue circle with F for Floyd Miles, and text 'Boiler Preventive Maintena...'.

Documents and SOP’s

Streamline Internal Knowledge and Training

Manage all your team’s knowledge in one place with documents, SOP’s, powered by AI.

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Location Hierarchy

Organize Locations by City, State, and Region

Manage your organizational hierarchy with a flexible location structure allowing you to track and manage your team in any way you’d like.

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Reporting

Optimize Costs With Actionable Insights

Utilize Xenia’s customizable dashboards and detailed analytics to enhance decision-making, improve efficiency, and ensure regulatory compliance.

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Other Xenia Features:

QR Codes

Work Schedules

Temperature Monitoring

AI SOP Writer

Team Chats

Corrective Actions

Equipment Management

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Ready to manage work more efficiently? No credit card required.

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#1 Retail execution software

Ace Retail Operations App

retail Execution Software That Transforms Field Operations Into Real-Time Intelligence

Execute flawlessly across every location with Xenia's AI-powered retail execution platform. Drive compliance, eliminate manual chaos, and boost productivity with mobile-first tools built for multi-location retail operations.

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Trusted by 50+ multi-location brands | 7,000+ stores managed daily

Why Multi-Location Retail Teams Choose Xenia

From AI agents that surface execution gaps automatically to mobile apps that work offline anywhere, Xenia measures real retail execution performance and in-store compliance—not just task completion. Eliminate manual chaos, save field teams time daily, and turn every store audit into actionable intelligence that drives operational excellence across all locations.

Interface showing food temperature monitoring dashboard on a tablet and food safety inspection status on a smartphone screen.

Mobile Retail Execution & Task Management

Execute store tasks and audits from anywhere with mobile-first retail tools

Complete store visits, audits, and daily tasks on iOS, Android, or web with full offline functionality

Schedule and assign tasks to field teams, store managers, and area leaders across your retail portfolio

Capture photos, assign corrective actions, and document compliance issues instantly during store walks

Track completion in real-time with automatic reminders, notifications, and live dashboards

Dashboard screen showing audit insights with performance ratings, audit activity scores, and question section insights.

Retail Audit & Compliance Management

Drive brand standards and operational excellence with digital retail audits

Build custom audit checklists with scoring, weighted questions, and conditional logic in minutes

Capture real-time submissions with photos, geo-tagging, and timestamped proof of compliance

Flag non-compliant responses automatically and trigger corrective actions to the right people

Pull new tasks into the queue when teams are ahead to maximize productivity

Dashboard titled Critical Control Point Analysis showing assessments for facility lighting and floor hazard with pass/fail status and corrective tasks assigned.

Retail Analytics & Performance Insights

Turn field data into actionable insights that drive retail excellence

View live dashboards showing task completion rates, audit scores, and compliance trends across locations

Identify most-failed audit items and recurring issues to prioritize improvement initiatives

Compare performance by location, region, or district manager to spot best practices and training gaps

Schedule automated reports delivered daily, weekly, or monthly with custom KPIs and export to PDF or Excel

Multi-Location

Retail Execution Excellence with Xenia AI

Unify compliance, standardized procedures, maintenance and daily operations across every location in one place.

Digitize retail checklists with Template Agent

Surface execution gaps via chat

Auto-detect merchandising issues

Generate store and regional rollups

Xenia's Suite of AI Capabilities

Xenia AI tells you why it matters and what to do about it. Trained on millions of operational data points from multi-unit restaurants, Xenia's AI is your operational assistant that turns checklists into strategic insights

Icon showing a white document with horizontal lines and a sparkle on a blue to green gradient background.

Template Agent

Digitize existing paper checklists, PDFs, and Excel forms into mobile-friendly operational templates with temperature fields, weighted scoring, conditional logic, and compliance rules—or create new restaurant checklists from scratch using AI assistance.

Smiling white robot head icon with antenna on a pink to purple gradient background.

Analytical Agent

Xenia's AI copilot builds custom reports via chat and analyzes large submission datasets across all locations. It surfaces the top failed checklist items, compliance trends, and multi-location performance without manual spreadsheet work or data exports.

White icon of a photo with a sparkle on an orange and pink gradient rounded square background.

AI Photo Rollouts

Xenia's built-in AI verification automatically detects issues in submitted photos, proper line setup, bathroom cleanliness, and equipment placement—supporting photo-first workflows in daily restaurant operations and food safety audits.

White sparkling stars icon on a blue gradient rounded square background.

Summaries

Generate per-submission summaries with key photos and issues, plus roll-up summaries across all locations for any checklist. Admin-configurable prompts tailor summary content. Automated reporting delivers insights and narrative readouts, fast.

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Still not Convinced?

Whether you're new to task management or switching from Zenput, Xenia gives you more control with its user-friendly interface, powerful automation, and real-time insights—all at a transparent price point. Scale effortlessly and focus on what matters most to your business.

Tasks & Checklists

Assign Tasks and Build Powerful Mobile Friendly Checklists

Enable transparency and enforce accountability in your frontline team through Xenia’s centralized and flexible Task and Work Order Management feature.

Learn More

Inspections & Scored Audits

Maintain Quality and Drive Brand Adherence

Automate inspections, achieve regulatory compliance and simplify internal audits for a more robust operations management.

Learn More

Xenia AI

Use Xenia’s AI To Fast Track Content Creation & Insights

Generate new checklists, audits and documents in lightning speed with Xenia’s AI to fast track continuous business improvement — all easily accessible by your team on mobile.

Learn More

Repairs & Maintenance

Manage Requests and Track Maintenance

Use Xenia’s work request portal to route maintenance requests via QR codes and easily schedule preventative maintenance on all equipment.

Learn More

Documents and SOP’s

Streamline Internal Knowledge and Training

Manage all your team’s knowledge in one place with documents, SOP’s, powered by AI.

Learn More

Location Hierarchy

Organize Locations by City, State, and Region

Manage your organizational hierarchy with a flexible location structure allowing you to track and manage your team in any way you’d like.

Learn More

Reporting

Optimize Costs With Actionable Insights

Utilize Xenia’s customizable dashboards and detailed analytics to enhance decision-making, improve efficiency, and ensure regulatory compliance.

Learn More

Other Xenia Features:

QR Codes

Work Schedules

Temperature Monitoring

AI SOP Writer

Team Chats

Corrective Actions

Equipment Management

Growing with 10,000+ customers, rapidly!

Top view of a modern white sneaker with orange and gray accents on a light gray textured surface.

"I'm using the platform for bi-weekly check-ins with the teams. I've seen huge alignment from Xenia because the whole team is there discussing guidelines—the do's and don'ts—so we're consistent throughout all stores, all cities and states."

Adidas

Sr. Visual Manager

"We're being more efficient, so we're giving more time to customer service versus rushing past someone. I know what the plan is for today, so I have time to talk about this issue with this person in a calm way. The overall mood of the store is less chaotic."

ACE Hardware

Owner/Operator

Ready to Experience AI-Powered Retail Execution Software?

Seamlessly switch to Xenia with free AI-powered form digitization, flexible month-to-month plans, and a dedicated success manager. Experience the most modern retail execution platform that delivers real compliance and performance KPIs.

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