Reflexis Alternative, No Lock-In
Ace Retail Operations App

The Reflexis Alternative With No Hardware Lock-In

Now that Reflexis lives inside Zebra Workcloud, you are really evaluating a workforce suite tied to one vendor's hardware. Xenia is the independent execution platform your regional and store teams run on the devices they already carry, so brand standards hold up at every location.
No per-user pricing
Mobile and tablet devices-friendly / Role-based dashboards
Backed by 90+ NPS support
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Trusted by 500+ multi-location brands

1,500-store deployment live today" Subheadline "See how Xenia runs retail and c-store execution at real enterprise scale

Here's what drove the switch from Reflexis to Xenia

Proof, Not Guesswork

Every audit, photo, and corrective action is time-stamped and searchable, so you can show exactly what happened at each store.

No Hardware to Buy

Run Xenia on the phones and tablets your teams already carry, with no required device purchase and nothing bolted onto a hardware contract.

Switch Without Rebuilding

Move your existing checklists, audits, and SOPs into Xenia in minutes with the Template Agent, so changing platforms does not mean starting over.

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Trusted by 500+ multi-location brands | 15,000+ stores managed daily
Pitfire Pizza LogoPrince Street Pizza logoService Source LogoTwin Peaks Hospitality LogoTexas State Technical College LogoEconomos Properties LogoDemos BrandsLongspar RanchSCL LogoTipsy Putt LogoGrand Mercure LogoPlatinum Companies LogoHyatt PlaceDemos Brands LogoElevate Vacations LogoHampton Inn LogoPower Works LogoDesi LogoBavarian Bierhaus LogoKempinski Hotel Logo WhiteBluefield Bay Villas LogoChateau Mar Logo
Newk's Eatery
Power Market
Red Chick-fil-A logo with stylized chicken head forming the letter C.
Slim Chickens
Huck's Market
Adidas
Newk's Eatery
Power Market
Red Chick-fil-A logo with stylized chicken head forming the letter C.
Slim Chickens
Huck's Market
Adidas
Newk's Eatery
Power Market
Red Chick-fil-A logo with stylized chicken head forming the letter C.
Slim Chickens
Huck's Market
Adidas

Consistent Brand Standards at Every Location

Everything a multi-unit operation needs to execute, verify, and improve, in one platform.
Consistent Brand Standards at Every Location

Schedule recurring tasks across all locations or target specific attributes like stores with 24-hour operations or drive-thrus. Set different frequencies by region or individual store while maintaining role-based assignments that transfer as staff changes.

Turn any walk into a scored audit with photo steps, so store conditions are documented the same way at every site.
Trigger a corrective action the moment something fails, and follow it to closure instead of losing it in an inbox.
Verify merchandising, cleanliness, and displays with photo evidence, not a checkbox someone tapped from the parking lot.
Walk into each visit already knowing the location's repeat issues and risk history from past submissions.
Xenia Corrective Work Order Mockup
Replace Duplicate Forms With One Flexible Template

Live dashboards show task completion rates by team member, location, district, and region. Drill into each task to see quality, time-to-completion, and which team members completed which sections of work.

Build unlimited if-then logic so a single checklist adapts to the daypart, the location type, or the answer just given.
Route approvals up and back down, from store to regional to corporate, so sign-offs match how your org actually works.
Stop maintaining three to seven near-identical forms when one conditional template can cover every shift and every format.
Translate templates into Spanish and other languages, so multilingual teams complete the same checklist in their own words.
Xenia Mockup
Turn Store Data Into Decisions, Not Spreadsheets

Submit critical work from mobile devices completely offline in areas without connectivity. Capture photo documentation, voice notes, and annotations that auto-sync when devices come back online.

Watch scores, completion, and corrective actions update in real time across every site, with no weekly export to assemble.
Schedule reports to generate and send automatically on your fiscal calendar, so no one pulls or reformats data by hand.
Drill from a company-wide trend to one location and one submission the moment a number looks off.
See every brand you operate in one workspace, with the ability to compare or separate results by concept.
Get Frontline Teams On Board in Days

Submit critical work from mobile devices completely offline in areas without connectivity. Capture photo documentation, voice notes, and annotations that auto-sync when devices come back online.

Onboard store associates in a day, not a quarter, with an interface simple enough to learn on the first shift.
Count on the kind of frontline adoption, around 95% across the 10,000+ locations running on Xenia, that legacy tools rarely reach.
Post announcements and confirm who has read them, so a critical update reaches every store and you can prove it.
Keep the same simple experience on web and mobile, so managers and associates are never learning two different tools.
User interface for creating AI-powered templates with options to select type and industry, including a dropdown menu showing industries such as hotel, restaurant, and retail.
Xenia AI

AI That Works Across Every Location

White icon of a photo with a sparkle on an orange and pink gradient rounded square background.

AI Photo Agent

Train the agent on your reference images, then let it review store photos as they come in. It flags off-standard merchandising, cleanliness, and equipment across every location and opens a corrective action automatically.

Smiling white robot head icon with antenna on a pink to purple gradient background.

AI Insights Agent

Ask questions in plain language and get answers pulled from tens of thousands of submissions. Surface your top and bottom performers, repeat offenders, and the trends behind them without building a single report by hand.

White sparkling stars icon on a blue gradient rounded square background.

AI Template Agent

Prompt the Template Agent to draft a checklist, add a food-safety section, or build a custom scoring method, and watch it appear in a live mobile preview as you go. Bulk-convert entire sets of existing forms in minutes.

Icon showing a white document with horizontal lines and a sparkle on a blue to green gradient background.

AI Summaries

Get a plain-language summary of every submission and a briefing before each visit, with recurring issues and risk history surfaced automatically, so inspectors walk in already knowing what to check.

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AI Photo Rollouts

Shows photos and analyzes them at scale to measure consistency across all your locations.

AI Photo Rollouts

Shows photos and analyzes them at scale to measure consistency across all your locations.

AI Photo Rollouts

Shows photos and analyzes them at scale to measure consistency across all your locations.

AI Photo Rollouts

Shows photos and analyzes them at scale to measure consistency across all your locations.

Built to Run Across Every Location You Operate

Multi-brand workspace

Multi-brand workspace for groups running more than one concept

Role-based permissions

Role-based dashboards with cascading permissions for every leader

Enterprise-ready

SOC 2 Type 1 compliant, SSO via Microsoft Entra, MDM deployment, and an open two-way API.

Connects to the systems you already run

HRIS, BI, and sensor tools you already run, including ADP, Workday, UKG, 7shifts, Power BI, Tableau, and ServiceNow.

Unlimited data retention

Full audit logs of every login and system change. Your history stays available, with no two-year cap.

Why Teams Choose Xenia

Custom Pricing Option

Choose per-location pricing with unlimited users, or per-user if that fits better. Add associates, managers, and above-store leaders without watching the bill jump every time your team grows.

Multi-unit Management

Independent and Still Building

Reflexis was absorbed into Zebra Workcloud. Xenia is the modern independent platform in this space, so the system you buy today keeps getting better, with new features shipping constantly and 90+ NPS support behind them.

AI-powered

Modern, Fast, and Simple

Built on modern cloud technology, Xenia is fast to configure and fast to use, so you launch without a long implementation project and your teams are productive from the first week.

Temperature Monitoring

Onboarding Done With You

White-glove onboarding is included, with a dedicated success manager guiding your rollout for the first several months, so you are set up correctly instead of handed a login and left alone.

90+ NPS support
Buyer's Checklist

What to Look for in a
Reflexis Alternative

What Matters
Pricing
Dashboards
AI, live today
Brand-standard verification
Conditional logic
Consolidation
Mobile experience
Devices
Integrations
Security
Support
Migration
Xenia · The Modern Choice
Transparent per-location pricing with unlimited users, or per-user if you prefer. No per-seat surprises.
Role-based, live dashboards for corporate, regional, and store leaders, updated in real time.
Template Agent, AI Photo Rollouts, Analytical Agent, and Summaries, working across all locations now.
AI reviews store photos against your reference images and flags off-standard conditions automatically.
Unlimited if-then branching and bidirectional approvals in a single template.
Tasks, audits, communications, and work orders in one mobile app, not separate tools.
One unified app for web and mobile, fast and simple enough for near-zero training.
Runs on the phones and tablets you already own, with no hardware lock-in.
ServiceNow ticketing and API access to connect Xenia with your existing systems.
SOC 2 Type 1 certified, with Type 2 in progress, and role-based access control.
White-glove onboarding included and a dedicated success manager, backed by 90+ NPS.
Move existing checklists, audits, and SOPs into Xenia in minutes with the Template Agent.
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What Restaurant Groups See After Leaving Jolt

Typical outcomes across restaurants and c-stores that consolidate on Xenia.

50%

less time spent completing audits

40%

improvement in location scores over time.

60%

faster corrective-action closure

"We moved everything from paper to online, from verbal checklists and instructions into scheduled tasks and scheduled checklists. Xenia helps automate everything."

Fidaa Mohrez
Senior Director of Operational Systems, Power Market
Power Market

"We've got a lot of manual stuff going on, but as we get bigger, we're going to have to look at this in a more streamlined fashion. Xenia saves us a ton of time with the platform."

Brad Forsythe
Field Business Consultant
Newk's Eatery
Questions before you commit to a Demo?
Email us at hello@xenia.team and we will get back to you in the next 1-2 business days with answers.
Email Us

Frequently Asked Questions

Is Xenia a real alternative to Reflexis for multi-unit retail?

Yes. Xenia is a modern operations execution platform built for multi-unit retail, c-store, and QSR teams evaluating a Reflexis alternative. You get audits, task execution, communications, work orders, live dashboards, and AI in one system, priced transparently per location.

Reflexis is now part of Zebra Workcloud. Does that matter?

It is usually the reason teams start looking. Reflexis has been folded into Zebra's Workcloud suite, so a "Reflexis alternative" search is really a comparison against Zebra Workcloud, a workforce suite tied to Zebra's ecosystem. Xenia is an independent platform focused entirely on operations execution, running on the devices you already own, and it keeps shipping new features rather than waiting on a larger roadmap.

How long does switching from Reflexis take?

Most operators are live within weeks, not quarters. The Template Agent converts your existing checklists, audits, and SOPs into Xenia in minutes, and a dedicated success manager guides the rollout so your teams keep working while you move over.

Will frontline teams actually adopt it?

That is where Xenia is strongest. The app is mobile-first and simple enough to learn on the first shift, which is why adoption runs around 95% across the 10,000+ locations on Xenia. Managers and associates use the same tool, so there is nothing extra to learn.

How is Xenia priced compared to enterprise suites?

Xenia publishes a transparent per-location price with unlimited users, so every associate and above-store leader is included without per-seat costs. You can also choose per-user pricing if it fits better. White-glove onboarding is included rather than billed as a separate project.

Is Xenia secure and ready for enterprise IT?

Yes. Xenia is SOC 2 Type 1 certified with SOC 2 Type 2 in progress, supports role-based access control, keeps audit logs of logins and changes, and connects to systems like ServiceNow through its public API. That gives IT and procurement the security review and integration fit an enterprise rollout needs.

Got a question? Send us your query.

Run a Tighter Operation Across Every Store

See how multi-unit retail, c-store, and QSR teams use Xenia as their independent Reflexis alternative to run audits, prove execution, and keep every location on standard.
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